Reconnect Business Email Sample: The Perfect Guide to Reviving Your Professional Relationships

Are you struggling with reconnecting with your business connections through email? Do you find yourself staring at a blank screen, wondering what to say? Look no further! In this article, we will provide you with a sample email that will help you get in touch with old colleagues, clients, and potential partners. The best part? You can edit it to fit your specific needs. Don’t let the fear of crafting the perfect message hold you back any longer. Let us help you get that next deal or opportunity with our reconnect business email sample.

The Best Structure for Reconnect Business Email Sample

Sending a reconnect business email can be nerve-wracking, especially when you are trying to rekindle a professional relationship that has gone stale. However, with the right approach, such an email can be a great tool for rejuvenating your connections and opening up new opportunities.

The key to crafting an effective reconnect business email is understanding the importance of structure. Here’s how to structure your message to maximize your chances of success.

Opening Greeting

Your opening greeting is your chance to set the tone for your email. Keep it professional and polite, and address the recipient by name. Be sure to express your gratitude for their time and consideration, and explain why you are reaching out to them again.

Recap and Reference

Reconnecting means revisiting past conversations or business deals. Refresh the recipient’s memory by recapping your past communication. Then, reference specific points in your previous correspondence that help for the resurgence of your connection.

Your Current Status

Update the recipient on what you’ve been up to since you last corresponded with them. Talk about the developments in your business or career, and avoid coming across as too aggressive by acknowledging the recipient’s possible disinterest.

The Ask

Be specific on the aim of your email. Do you want to follow up on a previously discussed idea, ask for advice, or introduce your business personally? Be succinct. It’s essential to end your email on a clear, actionable note. Sometimes a phone call or meeting in person can also be an option to leave an open door for collaboration.

Closing Greeting and Call-To-Action

Closing your email by thanking the recipient and encouraging responses can let them know that their response is important to you. Add a call-to-action such as arranging a meeting or phone call in your closing greeting, to streamline the process and save time on back-and-forth emails between parties.

Overall, arranging a business reconnection via email can be an effective way to rebuild professional relationships. By structuring your email with these tips in mind, you’ll be able to communicate your intentions clearly, increase your chances of success, and make a great first impression.

Reconnect business email samples

Following up after a meeting

Dear [Client Name],

Hope this email finds you well. I wanted to follow up on the meeting we had last week regarding your product launch. Our team has come up with some exciting ideas and we would love to schedule another meeting to discuss them with you in detail.

Please let me know if you’re available next Tuesday or Thursday. Looking forward to hearing from you.

Best regards,

[Your Name]

Reconnecting after a period of silence

Dear [Client Name],

Hope this email finds you well. It’s been a while since we last spoke and I wanted to check in to see how you are doing. I’d love to reconnect and see if we can work together again.

If you have time for a quick chat this week, let me know. It would be great if we could catch up on what you’re working on these days and if there are any ways we can be of assistance.

Take care and I look forward to hearing from you.


[Your Name]

Offering a referral

Dear [Client Name],

It was great working with you on [Project Name]. I hope you’ve been doing well since then. I wanted to reach out to see if there’s any way we can assist you with your current projects.

If there’s anything we can do, please don’t hesitate to ask. Also, I wanted to recommend someone who I think would be perfect for the project you’re working on right now. Let me know if you’re interested, and I’ll connect you with them.

Best regards,

[Your Name]

Apologizing for a missed deadline

Dear [Client Name],

I would like to apologize for the delay on [Project Name]. We understand how important this project is for your company, and we want to assure you that we’re doing everything possible to complete it on time.

Please let us know if there is anything we can do to help mitigate the inconvenience caused by this delay. We are committed to ensuring that our clients have the best experience possible with our services.

Thank you for your patience and understanding.


[Your Name]

Requesting feedback on a project

Dear [Client Name],

I hope this email finds you well. I wanted to reach out and see how you’re enjoying the [Product/Service] we provided. We’d love to hear any feedback you have to share, good or bad.

Your feedback is important to us and helps us to improve our services for future clients. Please let me know if there’s anything else you need or if there are any issues we can help you resolve.

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

Checking in on a proposal

Dear [Client Name],

We hope you’ve been doing well since we last spoke. We wanted to follow up regarding the proposal we sent you. We hope you had a chance to review it and have any questions or concerns answered.

Please let us know if you’d like to proceed with this proposal or if you have any additional questions we can assist you with. We look forward to hearing from you soon.

Thank you and have a great day.


[Your Name]

Inviting to an event or seminar

Dear [Client Name],

We’d love to invite you to our upcoming event/seminar on [Topic]. We think you’ll find it incredibly valuable and informative for your business. We’ll be discussing [topics to be covered] and there will also be some great networking opportunities as well.

Please let me know if you can make it. If you want to bring any colleagues that would be great too. We look forward to seeing you soon.


[Your Name]

Tips for Reconnecting with Business Email

When it comes to reconnecting with someone through email, the stakes can be high. Whether you’re trying to revive a stalled business relationship or trying to make a strong first impression, it’s important to be strategic in your approach. Here are some tips to help improve your chances of success:

  • Start with a catchy subject line. Your subject line is the first thing your recipient will see, so make it count. Avoid generic or vague subject lines, and instead opt for something specific and attention-grabbing. For example, “Following up on our meeting” or “Reconnecting after [specific event]”.
  • Personalize your greeting. Avoid starting your email with a generic “Dear [name]”, and instead personalize your greeting. Use the person’s first name, and reference something you know about them or your previous interaction. This helps establish a connection and shows that you’ve put effort into your communication.
  • Get to the point quickly. People are busy, so it’s important to get to the point quickly. Don’t waste time with small talk or lengthy introductions. Instead, briefly state your purpose and why you’re reaching out.
  • Show genuine interest. Whether you’re trying to revive a stalled relationship or make a strong first impression, it’s important to show genuine interest in the other person. Ask questions, refer to previous conversations or interactions, and show that you value their time and input.
  • Make a clear call to action. Don’t leave it up to the recipient to figure out what you want them to do next. Instead, make a clear call to action at the end of your email. This could be asking for a meeting, requesting a phone call, or simply asking for a response.
  • Follow up. If you don’t receive a response within a week, follow up with a polite reminder. It’s possible that your email got lost in a crowded inbox, or the recipient simply forgot to respond. A gentle nudge can help ensure that your message is seen and acted upon.

By following these tips, you can increase your chances of successfully reconnecting through email. Remember to be genuine, concise, and respectful of the other person’s time and attention.

FAQs Related to Reconnect Business Email Sample

What is a business email sample?

A business email sample is a template email that you can use to start writing a professional email for your business purposes.

Why do I need to reconnect with my business contacts?

Reconnecting with your business contacts can help you stay top of mind with them, potentially leading to new opportunities and connections down the line.

What should I include in my email when reconnecting with a business contact?

When reconnecting with a business contact, you should include a personalized message, remind them of your previous interactions, and suggest a potential next step or ask if they are available for a meeting or call.

How do I personalize my email when reconnecting with a business contact?

You can personalize your email by referencing specific past interactions you had with the contact, mentioning any shared connections or interests, or asking about their recent projects or successes.

What should I do if I haven’t spoken to my business contact in a long time?

If you haven’t spoken to your business contact in a while, it’s important to acknowledge the gap in communication and express your interest in reconnecting. You could say something like, “It’s been a while since we’ve been in touch, but I wanted to reach out and see what you’ve been up to.”

Should I follow up after sending my initial reconnection email?

Yes, it’s a good idea to follow up on your initial reconnection email if you don’t hear back within a reasonable timeframe, such as one week.

What’s the best time of day to send my reconnection email?

The best time of day to send your reconnection email will depend on your contact’s schedule and time zone. Generally, it’s best to aim for mid-morning or mid-afternoon on a weekday.

How often should I try to reconnect with a business contact?

There isn’t a one-size-fits-all answer to this question, but you should aim to balance maintaining contact with not overwhelming your contact. A good rule of thumb is to touch base every few months or twice a year.

What tone should I use in my reconnection email?

You should use a professional tone in your reconnection email, but you can still make it friendly and warm. Avoid using overly formal language or slang.

Stay connected with reconnect business email samples

Whether you’re a seasoned professional or a newbie to the industry, reconnecting with old business contacts can be a tricky task. However, with the help of our handy email samples, reconnecting with your network has never been easier. Thanks for reading, and don’t forget to check back for more informative content in the future. Stay connected, stay productive!