Are you currently contemplating resigning from your job and wondering how to write a professional resignation email? Well, you’re in luck! In this article, we’ll provide you with resignation email sample UK that you can use as a foundation and edit to fit your needs. Whether you’re leaving on amicable or unfriendly terms, resignation emails are an essential communication tool that should be handled thoughtfully. With our resignation email sample UK, you’ll be equipped to craft a diplomatic message that communicates your decision respectfully. So, keep reading to find the best resignation email sample UK and resign like a pro!
The Perfect Resignation Email Sample UK: Your Guide
At some point in your career, you may come to a point where you need to leave your current job for various reasons. Regardless of the reason behind your decision to resign, it is essential to leave on good terms and with professionalism. This can be achieved by sending a well-crafted resignation email.
The best structure for a resignation email sample UK should follow a simple and professional format. The email should open with a clear and concise subject line that explains the purpose of your email. Your opening sentence should start with a salutation addressing your employer, supervisor or manager by their name, followed by a brief statement of intent to resign.
The next paragraph should explain the reason for your resignation and express your gratitude for the time, support and learning opportunity the company has offered you during your tenure. It is essential to avoid mentioning any negative reasons for leaving or any criticisms of the company, co-workers or management, as it can tarnish your professional reputation.
The third paragraph should outline your plan for a smooth transition. If you are willing and able to work a notice period, mention the duration of the notice period and your willingness to complete any outstanding projects or training your replacement. Additionally, if you have any suggestions or recommendations on how to transfer your responsibilities or crucial information, mention that in this paragraph.
The final paragraph should express your appreciation again and offer a willingness to continue a professional relationship with the company, co-workers or management. It is essential to thank them for the learning opportunity and experience, even if you do not intend to maintain contact. Conclude the email with a polite and professional closing and your contact information.
In conclusion, the best structure for a resignation email sample UK should be simple, professional and polite. Avoid burning bridges or damaging your professional reputation by being honest, concise and grateful in your email. A well-crafted resignation email can leave a lasting positive impression and leave the door open for future professional opportunities.
Resignation Email Samples for Various Reasons
Resignation Due to Personal Reasons
Dear [Manager’s Name],
It is with regret that I am writing to you to tender my resignation from my position as [Your Designation] at [Company Name]. Due to some personal circumstances, I have decided to step down from my role in the company.
I would like to take this opportunity to express my gratitude to you and the company for giving me the opportunity to serve here for [Number] years. I have learned a lot during my tenure here and will always cherish the moments spent with this esteemed organization.
I shall ensure that all my pending tasks and projects are completed within the time frame and will be happy to assist in the transition process in any way that is required.
Thank you for your support and understanding throughout my employment.
Sincerely,
[Your Name]
Resignation Due to Health Reasons
Dear [Manager’s Name],
I am writing this email to tender my resignation from my current position as [Your Designation] at [Company Name] due to health reasons. Unfortunately, my current health status has made it challenging for me to continue in my role at the company.
I am grateful to the company for giving me the opportunity to work here, and I shall always cherish the moments spent with the organization. I am satisfied with the support and guidance you provided me during my tenure here.
I shall ensure that all my ongoing projects and tasks are completed and will work with my team to ensure a smooth transition process.
Thank you for your understanding and support during my time here.
Sincerely,
[Your Name]
Resignation Due to Unfavorable Working Conditions
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my current position as [Your Designation] at [Company Name]. The decision is based on unfavorable working conditions that are unsuitable for my career and personal growth.
I have enjoyed working with the organization for the past [Number] years and have learned a lot from my colleagues and superiors. However, the existing work environment and expectations exceed my capabilities and capacity. I believe it’s time for me to explore other opportunities that align with my career goals.
I will do everything possible to ensure that my outstanding tasks are completed and my departure does not have any adverse effect on the team’s productivity.
Thank you for your understanding and cooperation during my stay at the company.
Sincerely,
[Your Name]
Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to express my intention to resign from my current position as [Your Designation] at [Company Name] due to relocation. My family and I will be moving to another [City/Country] in the coming weeks, making it impossible for me to continue in my current role.
I am grateful to the company for the opportunities and career growth provided to me during my tenure here. I will always admire the company’s work ethics, professionalism, and commitment to excellence.
I understand the inconvenience that my resignation may cause, and I will do everything possible to ensure a smooth handover/takeover process. I am available to provide any assistance necessary in identifying and training my replacement and completing all my ongoing projects and tasks.
I thank you for your understanding and apologize for any inconvenience caused.
Sincerely,
[Your Name]
Resignation Due to Pursuing Higher Education
Dear [Manager’s Name],
I am writing to inform you of my decision to step down from my role as [Your Designation] at [Company Name]. The reason for this is that I have been offered a position to pursue a higher degree in [Field of Study] at [University Name].
I have had the privilege of working with the organization for the past [Number] years, and I am grateful for the opportunities and support you and the company have provided me. This opportunity will allow me to gain further professional skills and knowledge that will enhance my career growth.
I will assist in finding my replacement and ensure that all my pending tasks and projects are completed within the stipulated time frame. I am happy to assist with the transition process in any way possible.
I thank you and the company for your encouragement and support during my tenure here.
Sincerely,
[Your Name]
Resignation Due to New Career Opportunity
Dear [Manager’s Name],
I am writing this email to tender my resignation from my current position as [Your Designation] at [Company Name]. After careful consideration, I have decided to accept a new career opportunity that aligns with my goals and ambitions.
I have had a fantastic time working with this organization and appreciate the support and guidance you have provided me during my stay here. It has been my privilege to work with such an esteemed team of professionals who strive for constant improvement and excellence.
I will do my best to complete all outstanding tasks and ensure a smooth transition process. I will support in any way possible to identify and train my replacement and hand over all relevant documents and information.
Thank you for understanding and for providing me with an excellent employment experience.
Sincerely,
[Your Name]
Resignation Due to COVID-19 Pandemic
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Your Designation] at [Company Name] due to the COVID-19 pandemic. This decision is not something that I have taken lightly and after considering the risks involved, I have decided this is the best course of action for my health and safety.
I am grateful to the company and the team for providing me with a fantastic experience during my tenure here. I am happy and proud of the work I have done and contributed to the business.
I will ensure that all my relevant documents and information are handed over to my replacement and complete all my pending tasks.
Thank you and the team for the support and encouragement during my time at the company.
Sincerely,
[Your Name]
Tips for a Professional Resignation Email in the UK
Resigning from a job can be a challenging and emotional experience. It is essential to resign professionally with grace and respect to avoid burning bridges with your employer. One effective way to do this is by sending a resignation email to your boss and human resources. Below are several tips to help you write a professional resignation email:
- Be clear and concise – In your email, state your intention to resign from the company, and specify the date of your departure. You don’t need to go into great detail about why you are leaving, but if you wish to, keep it brief and stick to the facts.
- Express gratitude – Express gratitude towards your employer for the opportunities you have received during your time in the company. Thank them for their support, guidance, and cooperation. Doing this shows that you are respectful and professional, and it will leave a positive impression of you in your employer’s mind.
- Provide a plan of action – Offer to help with the transition process by providing a plan of action that outlines how you intend to handover your duties and responsibilities. This is especially important if you’re leaving in the middle of ongoing projects. Doing so will give your employer confidence in finding someone to replace you.
- Avoid negativity – Even if you have had challenging experiences or issues with your employer, avoid being negative in your resignation email. Criticizing your employer will not serve any purpose and could damage your professional reputation in the long run.
- Professional tone – Always maintain a professional tone in the email, and refrain from including emotional content or personal opinions. Avoid using an informal tone and slang in your email.
- Follow up – After sending your resignation email, follow up with your boss to discuss your departure. This meeting will give you the opportunity to discuss any remaining concerns or questions that you may have. It is also essential to keep in touch with your colleagues and employer after leaving, as they may be able to provide valuable supports and references in the future.
- Check employment contract – Before submitting your resignation, ensure that you have checked your employment contract. Ensure that you have met any requirements, including giving the required notice period and following any procedure for the resignation process.
Overall, resigning from a job is a significant step, and following these tips will help ensure that you do so professionally and without causing any unnecessary problems for yourself or the company.
Resignation Email Sample UK FAQs
What is a resignation email?
A resignation email is a formal letter sent by an employee to their employer advising them of their intention to resign from their current position in the company.
How do I write a resignation email?
To write a resignation email, simply state your desire to resign and provide relevant details such as the effective date of your resignation and your reason for leaving. Keep the tone professional and courteous.
Can I resign via email?
Yes, you can resign via email. However, it’s advisable to follow up with a hardcopy letter.
What should I include in my resignation email?
You should include the effective date of your resignation, your reason for leaving, appreciation for the opportunity to work with the company, and pledge to ensure a smooth transition.
Should I explain why I am resigning?
It’s not mandatory to explain why you are resigning, but it’s a good idea to do so as it helps maintain a cordial relationship with your employer.
When should I send my resignation email?
You should send your resignation email at least two weeks before your intended last day of work.
Who should I address my resignation email to?
You should address your resignation email to your immediate supervisor and a copy to the HR department.
Can I use a resignation email template?
Yes, you can use a resignation email template as a guide. However, you should personalise it to reflect your specific situation.
What is the purpose of a resignation email?
The purpose of a resignation email is to formally inform your employer of your intention to resign and to provide relevant details such as the effective date of your resignation and your reason for leaving.
Sayonara from us!
Well, folks, it’s time to say goodbye. Hopefully, our resignation email sample UK has offered you some helpful tips on resigning tactfully and professionally. Remember, a resignation letter is a necessary part of the career process, so better not burn bridges! Thank you for reading, and be sure to come back soon for more helpful articles and tips on professional life. Until next time, cheerio!