Have you ever found yourself in a situation where you had to resign from your job but didn’t know what to write in your two week notice email? Don’t worry, you’re not alone. Crafting a professional and courteous resignation letter can be a daunting task, especially if you’re not sure where to start.
Fortunately, there are countless two week notice email samples that you can find online and use as a reference. These templates can be edited as needed to fit your particular situation and ensure that you leave your job on good terms.
Whether you’re resigning because you’ve found a better opportunity elsewhere, or because you’re simply ready for a change, it’s important to handle your departure professionally. A well-written two week notice email can help you do just that.
In this article, we’ll provide you with some examples of two week notice emails and offer tips on how to tailor them to your specific circumstances. So, if you’re ready to make your next move, read on and start crafting your resignation letter today!
The Best Structure for a Two-Week Notice Email
Writing a two-week notice email can be nerve-wracking, especially if you don’t know how to structure it properly. However, with a little guidance, you can craft a professional and effective email that will leave a positive lasting impression on your employer. In this article, we will outline the best structure for a two-week notice email sample that follows Tim Ferriss’s writing style.
Firstly, start with a clear and concise subject line. The subject line should convey the essence of your email as this is the first thing your employer will see when opening their inbox. A suitable subject line could be “Resignation – [Your Name]”. This clearly indicates to your employer what the email is about and sets an appropriate tone for the rest of the email.
The first paragraph of your email should start with a proper salutation, preferably addressing your manager or HR representative directly. You can begin with “Dear [Manager’s Name]/[HR Representative’s Name],” followed by a statement of intent. The statement of intent should be straightforward, and you can start by expressing gratitude for the opportunity they gave you to work in their company. You can then proceed to mention the reason for your resignation, which could be a new job offer, a family issue, or personal reasons. Ensure you state your last working day and that you will work with them to ensure a smooth transition.
The second paragraph is where you can elaborate on your statement of intent. Here, you can express your gratitude for the knowledge and experience you gained while working for the company, how the company achieved its mission, and how you were part of it. If you have any suggestions on how the company can improve, you can politely mention it here. Remember to mention that you will do your best to ensure a smooth transition.
Finally, in the last paragraph, you can conclude your email by expressing your willingness to help in any way as the company transitions in your absence. You can also offer to provide contact details so that they can reach out to you if they need anything else. End by thanking them for the support they gave you during your tenure at the company.
In conclusion, the best structure for a two-week notice email follows a simple yet effective formula. A clear and straightforward subject line, a proper salutation, a statement of intent in the first paragraph, elaboration on the statement of intent in the second paragraph, and a conclusion in the last paragraph. Remember to be polite and professional throughout the email and leave a good impression as you transition from the company.
Seven Sample Two Week Notice Email for Different Reasons
Resignation Due to Better Job Offer
Dear [Manager’s Name],
It is with mixed emotions that I announce my resignation from my current position as [Your Position] effective two weeks from today’s date. I have recently been offered an exciting opportunity with [Company’s Name], which is a better fit for my career goals.
I want to thank you and my colleagues for everything you have taught me and the support you have provided me during my time here. I appreciate the opportunities that were given to me at this company and have learned a lot from my experience working here.
During the next two weeks, I would like to ensure a smooth transition and complete any outstanding projects or tasks. Please let me know how I can further assist you in preparing for my departure.
Thank you for your understanding and support throughout this process. Please don’t hesitate to reach out if you have any questions or concerns.
Best regards,
[Your Name]
Resignation for Personal Reasons
Dear [Manager’s Name],
I wanted to inform you that I will be resigning from my position as [Your Position] within the next two weeks. Unfortunately, some unexpected personal matters have come up, which require me to take a break from my professional obligations at this time.
I apologize for any inconvenience this may cause, and I will work to transfer my current responsibilities to my successor and/or colleagues, as efficiently as possible. Please let me know if there are any additional steps I should follow to make the transition smoother.
Thank you for understanding. I have greatly enjoyed being a part of the team and am grateful for the support I have received during my time here.
Best wishes,
[Your Name]
Resignation Due to Relocation
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my current position of [Your Position], effective in two weeks, as I will be relocating to another city with my family. This was not an easy decision to make.
I am proud to have been a part of this team, and I have learned a great deal from my time here. I want to thank you and my colleagues for the support you have provided me over the years, and I am confident that everyone will continue to work hard and make the company a success.
During the next two weeks, I will make every effort to ease the transition for my replacement and the team. Please let me know if there is anything else I can do to help. Thank you for your understanding during this time.
Best regards,
[Your Name]
Resignation Due to Health Reasons
Dear [Manager’s Name],
It is with regret that I inform you that I will be resigning from my position as [Your Position], effective in two weeks, due to health reasons. I have enjoyed working here and learned a lot from my colleagues, however, my health has become a significant concern, and I need to focus on my wellbeing.
I want to thank you and the team for the support you have provided me, and I apologize for any inconvenience my departure may cause. During the next two weeks, I will work with you and my colleagues to transfer my responsibilities and duties smoothly. Please let me know if you require any additional information or if there is anything else I can do to assist you during this time.
Thank you so much for your understanding.
Warm regards,
[Your Name]
Resignation for Educational Purposes
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as [Your Position], effective in two weeks, in order to pursue my educational aspirations full-time. I have received an acceptance to a graduate program that requires a great deal of my time and attention.
I want to express my gratitude to you and my colleagues for the valuable experience and growth I have gained during my time here. I appreciate your support, guidance, and encouragement throughout my journey at this company.
During the next two weeks, I will work to make the transition as smooth as possible for my successor and the team. If there is anything you would like me to complete before my departure, please let me know.
Thank you again for the opportunity to work here and for your understanding regarding my decision. I wish you and your colleagues all the best in the future.
Sincerely,
[Your Name]
Resignation Due to Conflict of Interest
Dear [Manager’s Name],
I wanted to inform you that I will be resigning from my position as [Your Position] in two weeks due to a potential conflict of interest arising from an opportunity I am examining in an unrelated field. I recognize that it would not be appropriate to remain in my current capacity if this potential opportunity were to be pursued.
The past several years have been incredibly rewarding in this position. I feel proud of what our team has accomplished, and I am grateful for the opportunity to work with you and be a part of the company.
During the next two weeks, I will work with you and my colleagues to ensure a seamless transition for my successor, and complete any projects on which I am presently working, as appropriate. If there is anything additional I can do to assist in the transition, please do not hesitate to let me know.
Thank you for understanding my predicament and for your support during my tenure here.
Best regards,
[Your Name]
Resignation for Career Change
Dear [Manager’s Name],
I would like to inform you that I will be resigning from my current position as [Your Position], within two weeks. I have accepted an offer with another company, which aligns more closely with my career path and professional goals.
I must express my sincere gratitude for this opportunity with this company; it has provided me with essential skills and the foundations I need for my future career. I am confident that the hard work and dedication of those who will remain part of this organization will lead to great successes, and that you will continue to lead by example.
During my final two weeks, I will ensure a smooth transition for my successors and complete any tasks or assignments that are required. If there are any specific areas that require my attention, please let me know. I will do my best to assist in every possible way during this transition time.
Thanks for a great experience. I will miss all my colleagues, and I hope our paths cross again in the future.
Kind regards,
[Your Name]
Tips for Writing a Two-Week Notice Email
When it comes to leaving a job, giving two weeks’ notice is not only professional but also respectful towards your employer. Writing a two-week notice email can be tricky, though. Here are some tips to make sure you leave a positive impression:
- Keep it short and sweet. Your email should be concise and straightforward. Avoid lengthy explanations and focus on the essentials: your intention to resign, your final date, and a thank-you note for the experience.
- Be professional and courteous. Even if you’re leaving because of a negative experience, keep your email composed and courteous. Avoid criticism and negative comments about the company or colleagues.
- Offer to help with the transition. If you can, offer to assist in your replacement’s training or provide a thorough handover of your tasks. This demonstrates your professionalism and commitment to the job until the very end.
- Craft a positive subject line. Your subject line is the first thing your employer will see. Use a clear and positive subject line, such as “Resignation Notice” or “Thank You and Farewell.”
Keep your email professional, concise, and appreciative of the opportunity to work in the company. By following these tips, you can ensure a smooth and respectful transition for both you and your employer. Remember, giving two weeks’ notice is not only beneficial for you but also essential for maintaining a positive reputation in the job market.
Two Week Notice Email Sample FAQs
What is a two week notice email?
A two week notice email is a formal notification sent by an employee to an employer to inform them that they are resigning from their position, and will be leaving the company within two weeks from the date of the email.
How should I format my two week notice email?
Your two week notice email should have a clear and concise subject line, a polite and professional greeting, a brief statement of intent, your last day of work, and a sincere thank you note. The body of the email should be short and to the point, and you should also consider expressing your willingness to assist with the transition period before you leave.
What should I include in my two week notice email?
You should include your full name, current position, contact information, and the date of your resignation. You should also state the reason for leaving (if applicable), express gratitude for the opportunity to work with the company, and communicate your willingness to assist in making the transition as smooth as possible.
When should I send my two week notice email?
You should send your two week notice email at least two weeks before your planned last day of work. This will allow your employer enough time to make arrangements for your replacement or to delegate your tasks to other team members, and will help ensure a smooth transition.
Is a two week notice email necessary?
While it is not required by law or company policy, it is considered a professional courtesy to provide a two week notice to your employer before leaving a job. It shows respect for your employer, your coworkers, and allows for a smoother transition period.
What are some dos and don’ts when writing a two week notice email?
Do keep it professional, be concise, express gratitude, offer to assist in making the transition smooth. Don’t criticize the company, your boss, or your coworkers, don’t leave important tasks unfinished, and don’t forget to proofread before sending.
How can I handle a counteroffer from my employer after submitting my two week notice email?
If you receive a counteroffer from your employer, you should weigh the pros and cons carefully before making a decision. Remember why you decided to leave in the first place and consider whether the counteroffer addresses those reasons. It’s important to be honest and communicate respectfully with your employer, and to make a decision that is best for you in the long run.
What should I expect after sending my two week notice email?
You should expect a response from your employer acknowledging your resignation, and possibly requesting a meeting to discuss the transition period. You may also be asked to complete some paperwork, such as a resignation letter or exit interview questionnaire. It’s important to remain professional and courteous during this process.
Can I change my last day of work after sending my two weeks notice email?
It is generally not advised to change your last day of work after sending your two week notice email, as it can disrupt the transition and cause inconvenience for your employer and coworkers. However, if there is an emergency or unforeseen circumstance that requires a change of plans, it’s important to communicate with your employer as soon as possible and try to find a solution that works for everyone.
Thanks for Stopping By!
Now that you have a better idea of what to include in your two week notice email, you’ll be able to take the first step towards your new career journey confidently. Remember, showing your appreciation and leaving on a positive note is essential in maintaining professional relationships. We hope this sample email has been helpful for you, and if you ever need more career support, be sure to visit us again soon! Best of luck in your future endeavors!