How to Send a Reconnect Email: A Step-by-Step Guide

Do you have a list of old clients or contacts that you haven’t spoken to in a while? Sending a reconnect email can be a great way to reignite those relationships and potentially even bring in some new business. But how do you write an email that will actually get a response?

First, it’s important to personalize your email and remind the recipient of who you are and how you know each other. Then, try to offer genuine value or ask for their advice/opinion to start a conversation. Keep your email short and sweet, and try to end with a clear call to action.

If you’re feeling stuck on what to say, don’t worry – there are plenty of examples online that you can use as a starting point and edit as needed. The key is to be authentic and show that you genuinely care about reconnecting and potentially working together again in the future. Give it a try and see what connections you can rekindle!

The Best Structure for How to Send a Reconnect Email

When it comes to reconnecting with someone after a period of silence, it’s important to approach the situation with tact and strategy. The best way to do this is by crafting a well-structured email that effectively communicates your sincerity and intentions for reconnecting.

The following structure for a reconnect email has proven to be successful in many situations:

First paragraph:

Begin your email by acknowledging the pause in communication. Show appreciation for the relationship and highlight the reason why you are reaching out. This opening paragraph sets the tone for the rest of the email and should be used to establish a sense of familiarity and trust.

Second paragraph:

Use the second paragraph to discuss your past relationship with the person and highlight the positive memories and experiences you shared. This can help rekindle the connection and put the recipient at ease.

Third paragraph:

In this section, make it clear why you want to reconnect. Be sincere and specific about your intentions, whether it’s to catch up on personal matters or discuss a potential business opportunity. This will demonstrate that you aren’t simply reaching out for personal gain but rather with a genuine interest in reconnecting with the person.

Fourth paragraph:

Close your email with a call to action, such as suggesting a specific date and time to schedule a meeting or phone call. This shows that you are committed to making the reconnection a priority and that you are willing to put in the effort to foster the relationship.

Overall, the key to crafting a successful reconnect email is to be genuine, specific, and confident in your intentions. By following this structure, you can increase the likelihood of receiving a positive response and reestablish a meaningful relationship with the person you’ve been out of touch with.

7 Reconnect Email Samples for Different Reasons

Sample 1: Reconnect Email to a Former Client (Business Closure)

Dear [Client’s Name],

I hope this email finds you doing well. I’m writing to apologize for the sudden closure of our business, which caused us to go off grid for a moment. I understand how this might have inconvenienced you and impacted your business, and for that, I’m sorry.

However, I am excited to let you know that the team and I have started a new venture that I believe will be of interest to you and your business. The new business is focused on providing unique, high-quality products that are designed to improve your customer experience, something I believe your business values as well.

If you’re interested in catching up and discussing how we can work together once more, please do let me know. It will be great to reconnect and explore possibilities.

Looking forward to a possible partnership once more,

Best regards,

Your Name

Sample 2: Reconnect Email to an Old Friend (Friendship Break)

Dear [Friend’s Name],

I hope this message finds you well. It’s been a while since we’ve last had a chance to catch up, and I must say, I miss our talks and hanging out together.

I understand that life can get busy, and catching up with old friends isn’t always a priority. But, I believe in the value of nurturing friendships and making time for people who matter.

If you’re up for it, I’d love to set up a time to chat, maybe even meet up over coffee or lunch. We can talk about everything, from our life updates to our plans for the future.

Let me know if that sounds like a plan to you.

Looking forward to hearing back from you soon,


Your Name

Sample 3: Reconnect Email to a Former Colleague (Sabbatical Leave)

Dear [Colleague’s Name],

I hope this email finds you well. I wanted to reach out to you and reconnect after being away for some time.

As you know, I took a sabbatical leave from work to focus on personal matters and re-evaluate my career path. This allowed me to gain a new perspective on things, and I’m now ready to return to work feeling refreshed and energized.

I wanted to check in with you and see how things have been going at our former workplace. Are there any exciting updates or new projects you’ve been working on?

It will be great to catch up and hear about your experiences. Maybe we can plan a coffee break soon?

Thank you for taking the time to read my email. Looking forward to your response.

Best regards,

Your Name

Sample 4: Reconnect Email to a Potential Job Contact (Networking Opportunity)

Dear [Contact’s Name],

I hope this email finds you doing well. I wanted to thank you for the time you spent speaking with me earlier this year about your industry and profession. The insights you provided have been invaluable to my job search journey.

As it stands, I am still seeking a role within the [specific industry or field] and would like to learn more about any opportunities that may exist or soon arise through your professional network.

Additionally, I’d appreciate any advice you may have on how I can continue to strengthen my candidacy for roles in this field.

Please let me know if there is a time when we may plan to further discuss these topics. I look forward to the possibility of connecting with you again soon.

Thank you for your consideration,


Your Name

Sample 5: Reconnect Email to a Business Partner (Project Proposal)

Dear [Partner’s Name],

I hope this message finds you well. As you know, we’ve worked together in the past on various projects, and our partnership has always yielded excellent results.

I wanted to seize this opportunity to discuss a potential project that I believe would be beneficial to both of our companies. I have an idea that I’d like to run by you, and maybe we can take some time to discuss the details further?

Please let me know your thoughts, and we can arrange a time that is convenient for both of us to connect.

Thank you for your time, and I look forward to hearing back from you soon.

Best regards,

Your Name

Sample 6: Reconnect Email to a Former Mentor (Mentorship Renewal)

Dear [Mentor’s Name],

I hope this message finds you well. It’s been a while since we last spoke, and I wanted to check in and see how you’re doing.

As someone who has been a great influence on my career, I’d be thrilled to continue our mentor-mentee relationship in the capacity that best suits you.

If you have time to connect soon, I’d love to chat with you about various challenges or opportunities I’ve encountered lately and seek your expert guidance on these matters.

Please let me know if this is something you are open to, and if so, we can find a time that works best for you.

Thank you for your consideration, and I look forward to hearing back from you soon.

Best regards,

Your Name

Sample 7: Reconnect Email to a Former Professor (Alumni Networking)

Dear [Professor’s Name],

I hope this email finds you in good hands. I am reaching out today to reconnect with you in the hopes of catching up and maybe discussing possible collaborations or other opportunities within the industry.

As a former student of yours, I have benefited significantly from your guidance and wisdom, and I would appreciate any advice you could share on how I could better position myself in today’s job market.

If you have any upcoming conferences, events, or opportunities where you think I could make valuable contributions, please don’t hesitate to let me know.

Thank you for your time, and I look forward to hearing back from you soon.

Best regards,

Your Name

Strategies for Writing an Effective Reconnect Email

Reconnecting with someone after a long time can be daunting, but sending an email is often the best way to initiate conversation. Whether you’re reaching out to an old friend or looking to reconnect with a former client or colleague, here are some tips on how to craft an effective reconnect email:

  • Be personal: Start your email by addressing the person by name and mentioning something that shows you remember them. A personalized touch can go a long way in setting a friendly and welcoming tone.
  • Be specific: In the body of your email, be clear about why you’re reaching out and what you hope to achieve in reconnecting. Provide specific information about your recent activities or accomplishments to give them insight into your current situation.
  • Be upbeat: Keep your email positive and avoid negative sentiments. Instead of dwelling on past issues or frustrations, focus on the positive aspects of your current circumstances and your excitement in reconnecting.
  • Be brief and concise: Keep your email short and to the point. A long email can easily be overwhelming or discouraging for someone who may not have a lot of time to read it.
  • Be proactive: End your email with a prompt to continue the conversation. Offer a specific time to catch up on the phone or in person.

Whether you’re aiming to revive an old relationship or strengthen a professional connection, crafting an effective reconnect email can help you achieve your goals. By taking the time to personalize your message, be specific about your intentions, and maintain a positive outlook, you’ll have the best chance of success in reconnecting with those you’ve lost touch with.

Frequently Asked Questions about How To Send a Reconnect Email

What is a reconnect email?

A reconnect email is a message you send to a person you have lost contact with, with the goal of re-establishing communication.

When is it appropriate to send a reconnect email?

You should consider sending a reconnect email when you have lost touch with someone you had a positive relationship with, but for some reason, the communication stopped.

What should I say in a reconnect email?

Keep your message brief and polite. Acknowledge the break in communication and express your interest in reconnecting. You may also want to mention the highlights of your life and inquire about the other person’s life.

How do I address the recipient?

Use a formal greeting that is appropriate for your relationship, such as “Dear [First Name],”

Is it okay to use humor in a reconnect email?

Yes, you can use humor to lighten the mood, but keep it light and playful.

Can I send a reconnect email if the other person has ignored my previous messages?

Sending a reconnect email is appropriate regardless of whether your previous messages were ignored, but you may want to acknowledge this in your email.

What should I do if I don’t receive a response to my reconnect email?

Give the other person some time to respond. If you don’t receive a response after a reasonable amount of time, consider sending a follow-up email or phoning the person.

How soon can I send a follow-up reconnect email?

You should wait at least a few weeks before sending a follow-up email, but it ultimately depends on the context of your relationship with the recipient.

What should I do if I receive a negative response to my reconnect email?

Respect the other person’s response. If they are not interested in reconnecting, don’t push it. Remember that reconnecting is a two-way street, and it’s okay if the other person is not interested.

That’s it for now!

And that’s how you can write an effective reconnect email. Remember, it’s never too late to reach out and try to rekindle a connection. Thanks for reading and I hope this article has been helpful! Make sure to come back again for more tips and tricks on how to improve your communication skills. Until then, happy emailing!