10 Best Closing Email Templates to Leave a Lasting Impression

Are you tired of staring at a blank email screen, trying to come up with the perfect closing for your message? It can be frustrating, especially when it feels like all the good options have already been used. But don’t worry, I’ve got you covered.

Introducing the ultimate closing email template, designed to make your life easier and your messages more effective. With this template, you’ll be able to close your emails with confidence, knowing that you’re leaving a lasting impression on your recipients.

And the best part? You can customize the template to fit your specific needs. Add your own personal touch, or use one of the many examples provided. It’s all up to you.

So why waste any more time struggling with your email closings? Let this template do the work for you. Head to our website now to check it out and start editing to fit your needs. Your email game will never be the same.

The Perfect Structure for Your Closing Email Template

When it comes to closing email templates, there’s no one-size-fits-all solution. However, there are some tried-and-true elements that you can include in every email, no matter the context, to make it more effective.

First and foremost, you want to make sure that your closing is professional and friendly. It doesn’t have to be overly formal, but it should convey a sense of respect and gratitude for the recipient’s time and attention.

Next, you may want to include a call to action. This could be as simple as asking the recipient to reply, or it could be more specific, such as inviting them to a meeting or suggesting further engagement.

Finally, it’s always a good idea to thank the recipient again for their time and attention. This can not only help to build rapport and show appreciation, but it can also serve as a subtle reminder that you value their input and perspective.

Of course, the exact structure of your closing email template will depend on your goals, your audience, and the nature of the message itself. However, by following these general guidelines, you can create a closing email that is effective, professional, and engaging.

Overall, the key to a successful closing email template is to strike the right balance between professionalism and approachability. By conveying respect and gratitude for the recipient’s time, including a clear call to action, and thanking them again for their attention, you can create a closing email that will leave a lasting impression.

Sample Closing Email Template: Job Application Rejection

Dear [Applicant’s Name],

Thank you for your application for the [Position] position at [Company].

After careful consideration, we regret to inform you that we have decided not to move forward with your application at this time. While your qualifications and experience are impressive, we have decided to pursue other candidates who align more closely with our current needs and company culture.

We appreciate the time and effort you put into your application and are truly sorry to deliver this news. We encourage you to stay connected with our company and continue to explore future opportunities with us.

Thank you again for your interest in [Company], and we wish you all the best in your future endeavors.


[Your Name]

Sample Closing Email Template: Job Application Acceptance

Dear [Applicant’s Name],

It is with great pleasure that I extend an offer of employment to you for the position of [Position] with [Company]. After a thorough review of your application and interview, we are confident that you are the ideal candidate for this role.

Your skills and experience are impressive, and we highly value the unique perspective you bring to our team. We believe that your contributions will help us achieve our goals and fulfill our mission as a company.

You will receive a formal offer letter and employment agreement outlining the details of your position, compensation, and benefits. Please review and sign these documents and return them to us at your earliest convenience.

Once again, congratulations on your new position with [Company]! We look forward to welcoming you to our team.

Best regards,

[Your Name]

Sample Closing Email Template: Business Proposal Rejection

Dear [Client’s Name],

Thank you for presenting your proposal to [Company]. We appreciate the time and effort you put into your submission.

After careful review, we have decided not to move forward with your proposal at this time. While we recognize the potential value of your solution, we have decided to pursue alternative options that better align with our current needs and budget constraints.

We appreciate your interest in partnering with us and encourage you to continue to explore future opportunities. We value the relationship we have built with your team and look forward to staying connected.

Thank you again for your time and consideration.


[Your Name]

Sample Closing Email Template: Business Proposal Acceptance

Dear [Client’s Name],

Thank you for presenting your proposal to [Company]. After careful review, we are excited to accept your proposal and move forward with a partnership with [Your Company].

Your solution aligns perfectly with our needs and goals, and we believe that the collaboration between our companies will help us achieve success as we move forward.

We will be in touch shortly to discuss the next steps in the process, including the timeline, budget, and scope of the project. We look forward to working closely with your team to bring this project to fruition.

Thank you again for your dedication and commitment to our partnership.


[Your Name]

Sample Closing Email Template: Follow-Up on Meeting

Dear [Recipient’s Name],

Thank you for taking the time to meet with me yesterday to discuss [Project/Topic]. I appreciated the opportunity to share my thoughts and learn more about your perspective.

As we discussed, I will be sending through the action items and deliverables that we discussed. I anticipate it will be ready by [date] and I will ensure to send it over to you promptly upon completion. Please feel free to reach out to me with any additional questions or concerns.

Thank you once again for our productive meeting and the opportunity to work together. I would be glad to arrange another meeting or call if necessary.

Best regards,

[Your Name]

Sample Closing Email Template: Congratulatory Note on Promotion

Dear [Recipient’s Name],

I extend my sincerest congratulations on your well-earned promotion! Your dedication and hard work have paid off, and your new role at [Company] is a testament to your abilities and potential.

I look forward to seeing all that you achieve in this new position and knowing you, I am confident you will surpass all expectations. The future is bright for you, and I am thrilled to be a part of your journey.

Again, congratulations on your promotion, and please know that I am always here to support you.


[Your Name]

Sample Closing Email Template: Thank You Note

Dear [Recipient’s Name],

I wanted to take the time to express my gratitude for your help and support on [Project/Topic]. Your insights and ideas were invaluable as we worked together to achieve our goals.

Thank you for your dedication and your contributions to our team. Your hard work and commitment are truly appreciated and never forgotten.

Again, thank you for everything, and I look forward to our continued collaboration.

Best regards,

[Your Name]

Tips for Closing Your Email Template with Success

When it comes to sending emails, the closing can make or break your success. A strong email closing can leave a lasting impression on your reader, while a weak or generic closing can leave them feeling disconnected or disinterested. Here are a few tips for closing your email template with success:

  • Keep it short and sweet.

  • Your closing should be brief and to the point. In most cases, a simple line or two will suffice. Avoid lengthy paragraphs or unnecessary fluff.

  • Include a call to action.

  • Whether you’re hoping to schedule a meeting or simply looking for a response, including a clear call to action can help motivate your reader to take action. Use language that encourages them to respond or take the next step.

  • Reiterate your main point.

  • If you’re sending an important email, such as a proposal or job application, it can be helpful to reiterate your main point in your closing. This can help ensure that your message is clear and helps reinforce your purpose for emailing.

  • Show your gratitude.

  • Whether you’re thanking someone for their time or expressing appreciation for a job well done, showing your gratitude in your closing can leave a positive impression. Be specific in your thanks and make sure it aligns with the content of your email.

  • Make it personal.

  • If you’re emailing someone you’ve built a relationship with, taking a more personal approach in your closing can help reinforce that connection. Consider adding in a brief personal note, like asking about their weekend or mentioning something you’ve recently discussed.

By following these tips, you can help ensure that your email template closing leaves a lasting impression on your reader and sets the tone for future communication.

Frequently Asked Questions About Closing Email Template

What is a closing email template?

A closing email template is a pre-written email message that you use to sign off with when sending an email. It usually includes some polite phrases and your name or signature.

Why should I use a closing email template?

Using a closing email template saves you time and effort. You don’t have to come up with a new closing message every time you send an email. And it ensures consistent, professional communication with your recipients.

What are some common phrases used in closing email templates?

Some common phrases used in closing email templates include “Best regards,” “Yours truly,” “Sincerely,” “Cheers,” and “Thank you.”

How do I customize a closing email template?

You can customize a closing email template by adding your name or signature, changing the closing phrase to something more personal, or including a call-to-action or link to your website or social media accounts.

Can I save multiple closing email templates?

Yes, you can save multiple closing email templates for different types of emails or recipients. This allows you to choose the most appropriate closing message for each email you send.

Should I always use a closing email template?

While it’s not strictly necessary to use a closing email template, it is considered good email etiquette. It shows that you take communication seriously and respect your recipients’ time.

How do I add a closing email template to my email service provider?

Each email service provider is different, but most allow you to create and save email templates within the platform. Check your email service provider’s documentation or help center for more information.

Can I update my closing email template?

Yes, you can update your closing email template at any time. Simply make the changes you want to the template, then save it again with the same name or a new name.

Do I need to include a closing email template in every email I send?

No, you don’t need to include a closing email template in every email you send. It’s generally more appropriate for formal or professional emails, but you can use it whenever you want to close an email with a polite message.

Wrap It Up!

It’s never easy to say goodbye, but we have to wrap this up. I hope that these simple closing email templates help you streamline your communication and bring focus to your message. Remember to be genuine and authentic, and your recipients will appreciate it even more. Thanks for taking the time to read this article. If you found it helpful, make sure to visit again later for more tips and tricks to up your email game. Until then, happy emailing!