10 Effective Closing Email Sentences Sample for Strong Business Communication

As we wrap up our emails, many of us struggle with finding the perfect closing sentence. It may seem like a small detail, but ending an email on the right note can leave a lasting impression and even potentially impact the recipient’s response. To help with this, I’ve compiled a list of closing email sentences samples that you can find below. These samples are customizable as per your needs and are an easy way to convey your professionalism and personality. Whether you’re sending a business proposal or a thank-you note, the right closing sentence can make all the difference. So, without further ado, here are some examples to get you started.

The Best Structure for Closing Email Sentences: A Tim Ferriss-style Guide

As Tim Ferris, the author of the bestselling book “The 4-Hour Workweek,” has shown us, efficient communication can be the key to increased productivity. One of the most important elements of effective communication is a well-structured email. In this article, we’ll explore the best structure for closing email sentences, using tips from Tim Ferris’ writing style.

Before we dive into the details, it’s important to note that there is no one-size-fits-all approach to email writing. Different situations call for different tones and structures. That being said, there are some general guidelines that you can follow to ensure that your closing email sentences are clear, concise, and effective.

First and foremost, your closing sentence should be focused on action. Instead of simply saying “Thank you,” try adding a specific action that you want the recipient to take. For example: “Thank you for your help with this project. I look forward to receiving your feedback by next Wednesday.” This not only shows that you appreciate their help, but also sets a clear deadline for follow-up.

Another key element of a well-structured closing email sentence is clarity. Keep your sentences short and to the point, and avoid using jargon or overly complicated language. This will ensure that your recipient understands exactly what you are asking for.

Finally, it’s important to end on a positive note. Tim Ferris often uses phrases like “Looking forward to hearing from you” or “Have a great day!” to close his emails. This adds a personal touch and leaves a positive impression on the recipient.

In conclusion, the best structure for closing email sentences is action-focused, clear, and positive. Following these tips from Tim Ferris’ writing style can help you write effective emails that lead to increased productivity and communication.

7 Sample Closing Email Sentences

Thank You for Your Business

Dear [Client Name],

It has been a pleasure working with you and your team. I am thankful for the opportunity to help your business grow and thrive. Please know that I am always available should you need assistance in the future.

Thank you again for choosing our company as your partner.


[Your Name]

Recommendation for a Colleague

Dear [Recipient Name],

I am writing to recommend [Colleague’s Name] for [Position/Opportunity]. In my time working with them, I have found them to be professional, reliable, and always willing to go above and beyond to achieve their goals.

I have no doubt that [Colleague’s Name] would be an asset to any team they join. Please let me know if I can provide any additional information or support in this process.

Best regards,

[Your Name]

Thank You for a Great Interview

Dear [Interviewer Name],

I wanted to thank you for the opportunity to interview for the [Position] role at [Company Name]. I appreciate the time and effort you put into organizing the interview process and answering my questions.

I look forward to hearing back from you and further discussing my qualifications for the role. Thank you again for your time and consideration.

Best regards,

[Your Name]

Follow-Up on an Application

Dear [Hiring Manager Name],

I hope this email finds you well. I wanted to follow up on the status of my application for the [Position] role at [Company Name]. I am very interested in this opportunity and believe that my skills and experience are a perfect match for the position.

Please let me know if there are any updates on the hiring process or if there are any additional materials I can provide to support my application. Thank you for your time and consideration.

Best regards,

[Your Name]

Gratitude for a Reference

Dear [Reference Name],

Thank you so much for being a reference for my job search. I appreciate your willingness to speak on my behalf and share your expertise and support with potential employers.

Your professionalism and insight have been invaluable in my job hunt. Thank you again for your support and willingness to help me advance in my career.


[Your Name]

Request for Collaboration

Dear [Collaborator Name],

I am writing to propose a potential collaboration between our companies. I believe that our shared values and complementary skills make us an excellent match for working together.

Please let me know if this is of interest to you and if you are available to discuss this further. Thank you for considering this opportunity.

Best regards,

[Your Name]

Feedback on a Proposal

Dear [Proposal Presenter Name],

Thank you for presenting your proposal to our team. I appreciate your thorough research, creativity, and attention to detail in crafting this proposal.

After careful consideration, we have decided to move forward with [Details of Decision]. Please know that I value your work and would be happy to work with you again in the future on potential projects.

Best regards,

[Your Name]

Tips for Ending Your Email on a Strong Note

When it comes to writing emails, ending a message can often be as challenging as starting one. You want to leave a lasting impression on your reader, convey your gratitude, and make sure they take the desired action. However, ending an email on a positive note requires a certain amount of finesse and strategy. Here are some tips for closing your email with impact:

  • Use a Call to Action – If you’re asking someone to do something, make sure you include a strong reminder of what you’re asking for and why. This is your chance to be clear and concise about your needs and expectations. Use phrases such as “I look forward to hearing from you,” or “Please let me know if you are available to meet.” This encourages the recipient to take action.
  • Show Your Appreciation – If someone has helped you, provided you with valuable information, or spent their time on your behalf, be sure to express your gratitude. Show your appreciation by using phrases such as “Thank you for your time,” or “I’m grateful for your help.” A little bit of appreciation can go a long way and help build a long-lasting relationship.
  • Create a Personal Connection – Building a personal connection can help you build rapport and establish communication. Consider ending the email with a personalized sentence using words such as “you” or “your”. For example, “I’m excited to learn more about your project,” or “I hope your weekend is off to a great start.” This approach can help you build rapport with your recipient and leave a positive impression.

Closing an email is more than just adding a signature at the end of your message. It’s your last chance to make a lasting impression, so make sure you do it with impact. By using these tips, you can ensure that your emails are professional, effective, and deliver the desired outcome.

FAQs related to closing email sentences

What are some common closing phrases used in emails?

Common closing phrases used in emails include “Best regards,” “Sincerely,” “Thanks,” “Cheers,” “Take care,” and “Warmly.”

What should I consider when choosing a closing phrase for my email?

You should consider the tone of the email, the recipient’s relationship to you, and the purpose of the email when choosing a closing phrase for your email.

Is it appropriate to use a casual closing phrase in a professional email?

It depends on the context and your relationship with the recipient. In most cases, it is better to use a professional closing phrase in a professional email.

When should I use “Best regards” as a closing phrase?

“Best regards” is a versatile closing phrase that can be used in various contexts, such as formal and informal emails, business and personal emails, and emails to acquaintances and strangers.

What should I do if I don’t know the recipient’s name?

If you don’t know the recipient’s name, you can use a generic closing phrase such as “Best regards” or “Sincerely.”

Is it necessary to include a closing phrase in every email?

No, it is not necessary to include a closing phrase in every email, especially in short and informal messages. However, it is a good practice to include a closing phrase in most emails.

Can I customize the closing phrase to match the content of my email?

Yes, you can customize the closing phrase to match the content of your email. For example, you can use “Looking forward to hearing from you” if you are expecting a response from the recipient.

Should I include my name and contact information in the closing of my email?

It depends on the context of the email. In some cases, it is appropriate to include your name and contact information in the closing of your email, especially if you want the recipient to contact you. However, in most cases, your name and contact information are already included in the signature of your email.

How can I make my closing phrase more interesting and memorable?

You can make your closing phrase more interesting and memorable by using a unique phrase that reflects your personality, such as “Stay awesome,” “Cheers to the weekend,” or “May the force be with you.” However, make sure that the phrase is appropriate for the context and recipient of your email.

Say Goodbye in Style with These Closing Email Sentences

And that’s a wrap! We’ve covered a variety of closing email sentences that you can use to give your emails a personalized touch and leave a lasting impression. Whether you’re sending an email to a friend or a business associate, these closing sentences certainly add a human touch to your emails and make them feel more personable. Thanks for reading and I hope you’ve picked up some useful tips. Don’t forget to visit us again soon for more exciting content!