How to Write a Farewell Email That Leaves a Lasting Impression

Saying goodbye is never easy, especially when it comes to leaving a job or position that you have been holding for quite some time. It can feel bittersweet to say farewell to colleagues and friends, but it is essential to do so in a way that leaves a positive and lasting impression. One way to achieve that is by writing a well-crafted farewell email. With this article, you will learn how to write a farewell email that is both professional and personal. We will walk you through the essential elements of a farewell email and provide you with some examples that you can use, edit, or customize as needed. So, take a deep breath, grab a cup of coffee, and let’s get started on this new journey together!

The Perfect Structure for a Farewell Email

When it comes to writing a farewell email, it can be difficult to know where to start. However, crafting a structured and thoughtful message can help you to leave a lasting impression on your colleagues and make your departure a positive experience for everyone involved. In this article, we will look at the best structure for how to write a farewell email, based on the writing style of Tim Ferriss.

Paragraph 1: The Introduction

Start your email by thanking everyone for their time and attention, and acknowledging the impact that they have had on your time at the company. Be sure to keep your tone positive and gracious, even if you are leaving under difficult circumstances. Use this opportunity to express your gratitude to your colleagues, and to highlight the positive things that you have learned during your time at the company.

Paragraph 2: The Details

This is where you can give your colleagues some more information about your departure. Be clear about your timeline and any next steps that you will be taking. If you are leaving for a new opportunity, be sure to mention that, and if there are any specific projects or responsibilities that you will be handing over, be sure to mention those too. This will help to reassure your colleagues that you have thought through your departure and that there will be a smooth transition.

Paragraph 3: The Thank You

This is your chance to express your gratitude to your colleagues one more time, and to give specific shoutouts to people or teams who have been particularly helpful or influential in your time at the company. This could include specific colleagues who have been supportive, or entire teams who have been instrumental in your work. Use this opportunity to make your colleagues feel appreciated and valued, and to acknowledge the positive impact that they have had on your life and career.

Paragraph 4: The Best Wishes

Finally, wrap up your farewell email by wishing your colleagues all the best in their continuing work at the company. Express your confidence in their abilities and your excitement for their future successes. This is a chance to leave your colleagues with a positive and encouraging message, and to end your time at the company on a high note.

In conclusion, the structure for writing a farewell email is relatively straightforward: start with an introduction and thank everyone for their time, give some details about your departure, express your gratitude one final time, and wrap up with your best wishes for your colleagues. Using the writing style of Tim Ferris can help you to craft a thoughtful and impactful message that will leave a positive impression on your colleagues and set you up for success in your next chapter.

Farewell Email Samples

Saying Goodbye to Colleagues

Dear Team,

It is with mixed emotions that I bid farewell to all of you. I have accepted a new opportunity that aligns with my long-term career goals. I fondly remember the time we spent together as a team and the many projects we accomplished. Your guidance and support have helped me grow both personally and professionally.

Thank you for being such amazing colleagues and friends. I will surely miss your company, but I hope to remain in touch. Please feel free to reach out to me anytime at my personal email address or connect with me on LinkedIn.

Best regards,

[Your Name]

Leaving Due to Relocation

Dear All,

As you may already know, I am relocating to [new location] at the end of this month for personal reasons. I enjoyed working with all of you immensely and developing lifelong friendships. I have learned a lot from each of you, and I am grateful for having had the opportunity to work alongside such talented and dedicated individuals.

Please keep in touch, and if any of you are ever in [new location], don’t hesitate to reach out. I hope we can stay connected and remain friends beyond the workplace.

Thank you for making my time here so remarkable. I will miss all of you and wish you all the best.


[Your Name]

Retiring from Work

Dear Team Members,

It is with a mix of sadness and excitement that I write to inform you of my retirement. After [number of years] of working with this amazing team and achieving many successes together, I have decided to take this next step towards enjoying a well-deserved rest and spending more time with loved ones.

I would like to take this opportunity to thank each one of you for the wonderful colleagueship that we shared over the years. I am grateful for all the support you provided me through good and challenging times. I will always cherish the many memories, laughter and fun moments we shared together.

Please stay in touch, and I sincerely hope our paths cross again soon. I wish you all the best in your future endeavors.

Warm regards,

[Your Name]

Resigning from Work

Dear Manager and Team,

I am writing to inform you of my resignation, effective [date]. I have accepted an offer with another company that aligns with my career goals and aspirations. I am grateful for the opportunities that I have had to work on challenging and exciting projects with all of you.

I am confident that the team has the necessary skills to continue the work in my absence, and I am committed to ensuring a smooth transition. Please let me know how I can help during this period. I am happy to assist with training a replacement or handing over my projects to another team member.

Thank you for the wonderful experiences and opportunities for growth provided to me at [company name]. I wish you all continued success and fulfillment in your careers.


[Your Name]

Ending a Contract

Dear Team,

I am writing to inform you that my contract with [company name] is ending on [date]. It has been a pleasure working with all of you and contributing to the growth of [company name]. I am proud to have been part of such a supportive and collaborative team.

As my time here comes to an end, I will always cherish the memories, learning experiences, and relationships that I have had with all of you. I am grateful for the opportunities that I have had to grow both personally and professionally. I look forward to remaining in touch and keeping up to date with the great work you all continue to do.

Best regards,

[Your Name]

Terminating a Business Relationship

Dear [Client or business partner],

I am writing to formally notify you that we have decided to terminate our business relationship with your company, effective [date]. Unfortunately, this decision has been made due to [reason for termination; for example, budget constraints, change of direction, etc.].

We have enjoyed working with your team and appreciate all the valuable contributions you have made during this relationship. Our goal is to ensure a smooth transition and minimize any disruption to your business operations. We will do everything possible to ensure that all ongoing projects are completed as per the agreed timelines.

Please let me know if you have any questions or concerns regarding this decision. I wish you all the success in your future endeavors.

Best regards,

[Your Name]

Bidding Farewell to a Mentor

Dear [Mentor’s Name],

I am writing to thank you for the incredible mentorship and guidance that you have provided me during my time at [company name]. The knowledge, insights, and skills that I have gained through your mentorship have been invaluable to my personal and professional growth.

It is difficult to express in words how much I have appreciated our mentor-mentee relationship. Your patience, support, and encouragement have been truly exceptional. I am grateful for all the time and effort you invested in me, helping me navigate through different challenges and providing me with the necessary tools and skills required to succeed.

Thank you for being a great mentor and a true friend. I wish you all the best in your future endeavors.

Warm regards,

[Your Name]

How to Write a Farewell Email

Saying goodbye to colleagues and friends can be an emotional experience. Whether leaving a job, a project, or moving to a new city, writing a farewell email can help you thank your colleagues and maintain a relationship with them even after you leave. Here are some tips to write a memorable and impactful goodbye message:

1. Show your gratitude

Express your thankfulness and share how much you have enjoyed working with the team. Remember to mention the projects and accomplishments you have achieved together and highlight the skills you have learned from your colleagues. Avoid making it too emotional or nostalgic; instead, keep it professional and focus on the positive experiences you have shared.

2. Mention your future plans

Provide your colleagues with an update on your future plans, whether it is starting a new job or pursuing further education. People are always curious about what others are doing and would likely appreciate hearing about your next adventure.

3. Share your contact details

Make sure to include your contact details, such as your email address, LinkedIn profile, or social media handles. Your colleagues may want to stay in touch with you and knowing how to reach you could help maintain the relationship in the future.

4. Be positive and upbeat

Avoid complaining or venting about the job or the company you are leaving. Keep the tone positive and upbeat. You do not want to burn bridges with your former colleagues or create a negative impression of yourself. Remember, you never know when you might need them again in the future.

5. Personalize your message

Try to personalize your message by mentioning specific colleagues, moments, or events that have impacted you during your time at the company. This will show that you have taken the time to reflect on your experience and that you value the relationships that you have built.

6. Keep it short and simple

Do not write a lengthy essay. Keep your email concise and clear. Use simple language and avoid jargon so that everyone can understand your message. Remember, you are writing to say goodbye, not to bore your readers.

In conclusion, writing a farewell email can be a bittersweet experience. It is an opportunity to express your gratitude, share your plans, and maintain relationships with your colleagues. Follow these tips to write a professional and impactful goodbye message that will leave a lasting impression.

FAQs on How to Write a Farewell Email

What should be the tone of a farewell email?

The tone of a farewell email should be professional, positive, and respectful. It should convey appreciation and gratitude for the time spent together.

What should be the structure of a farewell email?

A typical farewell email should have a subject line that mentions your departure, a brief introduction where you announce your departure, a main body where you thank your colleagues and employer, and a closing statement that gives your contact information and well wishes for the future.

How can I make my farewell email stand out?

To make your farewell email stand out, you can add a personal touch. Highlight a special memory, a lesson learned, or an inside joke that you shared with your colleagues. This will help to make the email more sincere and memorable.

Can I include my future plans in a farewell email?

Yes, you can include your future plans in a farewell email as long as they are relevant and appropriate. For instance, you can mention your new job, the city you are moving to, or the new venture you are undertaking. Avoid giving too much personal or confidential information.

Is it appropriate to express my negative feelings in a farewell email?

No, it is not appropriate to express your negative feelings in a farewell email. Keep your emotions in check and focus on the positive aspects of your time at the company. Avoid criticizing your colleagues, managers, or the company itself.

Can I use humor in a farewell email?

Yes, you can use humor in a farewell email as long as it is appropriate and not derogatory. Jokes, puns, or funny anecdotes can help to lighten the tone of the email and show your personality, but make sure they are not offensive or sarcastic.

Should I send a farewell email to everyone or only my direct colleagues?

You should send a farewell email to everyone who has worked with you or with whom you have had some interaction. This includes your direct colleagues, superiors, subordinates, team members, clients, and vendors. If possible, personalize the email and address each recipient by name.

When should I send my farewell email?

You should send your farewell email on your last day or a day before. This will give your colleagues enough time to read and respond to it before you leave. Avoid sending the email too early, as it may be forgotten, or too late, as it may seem unprofessional.

What should I do after sending my farewell email?

After sending your farewell email, you should follow up with any colleagues you want to stay in touch with. You can connect with them on LinkedIn, exchange phone numbers or emails, or make plans for a get-together. Remember to keep your professional network alive and nurture it over time.

Say Goodbye in Style with Your Farewell Email

And there you have it! Easy, right? Writing a farewell email doesn’t have to be a daunting task. A little effort can go a long way in making your farewell email memorable and appreciated. Remember to keep it simple, heartfelt, and positive. So, cheers to great beginnings and new adventures! Before you click send, take a moment to proofread your email. You don’t want to miss any mistakes that could taint your goodbye message. Thank you for reading this article, and we hope you found it helpful. Come back soon for more exciting reads, and keep making those lasting impressions!