10 Holiday Notice Email Sample Templates for Your Business

The holiday season is here, which means it’s time for you to craft the perfect holiday notice email for your valued clients and beloved colleagues. This simple yet often-overlooked communication piece can make a big difference in setting the right tone for your upcoming holiday vacation. To help you stand out and make the right impression, we have gathered some valuable holiday notice email samples that you can use or modify to fit your specific needs. Whether you’re a business owner announcing a company-wide closure or an employee requesting time off, these templates will guide you through the process. So, sit back, relax, and let’s help you craft the ultimate holiday notice email that will leave a lasting impression!

The Best Structure for a Holiday Notice Email Sample: A Tim Ferris Inspired Guide

If you’re looking for the best way to structure your holiday notice email, look no further than the approach of Tim Ferris – bestselling author, entrepreneur, and productivity expert.

The key to crafting an effective holiday notice is to provide clear and concise information that facilitates a seamless transition while you’re away. Here are the essential elements to include:

Heading and Introduction

Start with a clear and concise subject line that indicates the nature of your email. This could be something like “Holiday Notice: Out of Office,” or “Important: Absence from Office.” In the introduction, address the recipient by name and mention briefly the purpose of your email.

Date of Absence and Return Date

The most critical part of your holiday notice is specifying the dates when you will be out of the office and when you will return. Provide clear and specific information so that colleagues can plan around your absence.

Contact Information

It’s crucial to include your contact information in your holiday notice email. Include alternative contact details such as an email address or phone number of a team member who can help out in your absence. Providing this information ensures that there is no disruption in workflow when you’re away.

Instructions for Urgent Matters

In your holiday notice email, instruct your colleagues on how to handle urgent matters in your absence. Specify whom to contact and how to reach them, providing clear instructions on issues such as deadlines, escalation protocols, and expectations for a response.

Closing and Gratitude

Wrap up your holiday notice email by thanking your colleagues for their understanding and assistance. Leave them with a friendly closing message, indicating that you’re looking forward to getting back to work and catching up with them.

There you have it, a simple yet effective structure for crafting your holiday notice email. Remember, keep it short, specific, and polite and take a cue from Tim Ferris’s approach to productivity and efficiency to make sure you get the results you’re looking for.

Holiday Notice: Office Closure for Thanksgiving Day

Dear Team,

We would like to inform you that our office will be closed on Thursday, November 25th, 2021 in observance of Thanksgiving Day.

Please be advised that all departments will not operate on this day, and we will resume our regular operations on Friday, November 26th, 2021.

Thank you for your understanding. We wish you a happy Thanksgiving!

Holiday Notice: Office Closure for Christmas Day

Dear All,

We wanted to inform you that our office will be closed on Saturday, December 25th, 2021 in observance of Christmas Day.

Please note that we will not be available during this time, and we will resume our regular operations on Monday, December 27th, 2021.

We wish you a festive season and look forward to working with you in the coming year.

Holiday Notice: Flexible Work Hours for Eid al-Adha

Dear Team,

We would like to take this opportunity to wish you all a very happy Eid al-Adha.

In consideration of the observance, you can work flexible hours during the holiday week of July 19th through July 23rd, 2021.

We appreciate your effort and dedication to work throughout the year. Thank you for your continuous cooperation.

Wishing you and your loved ones a joyous holiday!

Holiday Notice: Annual Winter Shutdown

Dear All,

We are getting closer to the end of the year, and we would like to remind you that our annual winter shutdown is scheduled from December 27th, 2021 through January 3rd, 2022.

Please note that offices will remain closed during this time. If you have any essential work, please notify us by December 18th, 2021, so that we can make arrangements accordingly.

We apologize for any inconvenience this may cause, and we look forward to seeing you in the New Year.

Best wishes for a happy and prosperous New Year!

Holiday Notice: Office Closure for Independence Day

Dear Team Members,

We want to inform you that our office will be closed on Monday, July 5th, 2021, in observance of Independence Day, which falls on Sunday, July 4th, 2021.

We will return to work on Tuesday, July 6th, 2021, and we will be available to assist you with any inquiries or concerns you may have.

Have a happy and safe holiday!

Holiday Notice: Office Closure for Labor Day

Dear Colleagues,

We want to notify you that our office will be closed on Monday, September 6th, 2021, in observance of Labor Day.

Please note that we will not be available on this day, but you can reach out to us through email or voicemail, and we will respond as soon as possible on the next business day.

Enjoy a happy and safe holiday weekend!

Holiday Notice: Company-wide Shutdown for Diwali

Dear All,

We hope this email finds you well and in good health.

We would like to inform you that our company will have a shut down for Diwali from Tuesday, November 2nd, 2021, through Friday, November 5th, 2021.

We encourage you to take time to celebrate with family and friends, and we look forward to seeing you back in the office on Monday, November 8th, 2021.

Happy Diwali to all who celebrate!

Tips for Crafting the Perfect Holiday Notice Email

With the holiday season approaching, it’s essential to let your clients and colleagues know about your absence. Crafting the perfect holiday notice email can be tricky business. Below are some tips for creating a professional and informative email that is sure to impress.

  • Start with a clear subject line: A clear subject line helps the recipient know what to expect from your email. For instance, “Holiday Notice: Jane Smith out of Office from Dec 22-Jan 2” is a clear and concise subject line that conveys the necessary information.
  • Be concise: Keep your email brief, but informative. Avoid sharing too many details that are not relevant to the recipient. A concise email is appreciated as it shows respect for the recipient’s time.
  • Include the dates of your absence: It’s essential to share the dates that you will be absent from work. This will help your colleagues and clients plan their schedules accordingly.
  • Provide an emergency contact: In case of any emergencies, provide the contact details of a colleague or a supervisor. This step ensures that your clients can still connect with someone if they need assistance during your absence.
  • Use a professional tone: Even though you are sharing holiday notice, it’s important to maintain a professional tone. Your email is a reflection of your work ethic and will help build the recipient’s confidence in your professionalism and work ethics.
  • Express gratitude: It’s always thoughtful to express gratitude to your clients and colleagues for their support throughout the year.
  • Proofread your email: A well-written, error-free email can go a long way in impressing your clients and colleagues. Take the time to proofread your email before hitting send.

By following the tips outlined above, you can create a professional and informative holiday notice email that will help keep your clients and colleagues stay informed about your absence. With a well-crafted email, you can enjoy your holidays with peace of mind, knowing that you’re not leaving any loose ends behind.

Holiday Notice Email Sample FAQs

What should I include in my holiday notice email?

Your email should include the dates you will be out of office, who can be contacted during your absence, and if there are any urgent matters that need to be addressed before you leave.

When should I send my holiday notice email?

You should send your email at least a week before your departure date to give your colleagues and clients enough time to prepare and plan accordingly.

What if I forget to send a holiday notice email?

It is always best to send a holiday notice email to ensure that your colleagues and clients are aware of your absence. However, if you forget to do so, you can still inform your colleagues and clients of your absence when you return.

Can I use an out-of-office message for my holiday notice?

Yes, you can use an out-of-office message as your holiday notice. Just make sure to include the relevant information, such as the dates you will be out of the office and who to contact in your absence.

Do I need to mention the reason for my absence in my holiday notice email?

No, you do not need to mention the reason for your absence unless it is necessary or relevant to the situation.

What if there are urgent matters that need my attention while I am on holiday?

You should provide contact details for someone who can handle urgent matters while you are away. Make sure to inform them of the situation and what needs to be done in your absence.

Can I send a holiday notice email to external clients?

Yes, you should inform your external clients of your absence to avoid any delays or misunderstandings in communication. Make sure to include the relevant information and who to contact in your absence.

What if I return earlier than expected from my holiday?

You should inform your colleagues and clients of your early return and make sure that they are aware of any changes or adjustments to your schedule.

Can I send a general holiday notice email to everyone in my company?

Yes, you can send a general holiday notice email to everyone in your company to inform them of your absence. However, it is best to also inform your direct colleagues and clients individually.

Happy Holidays!

And that’s a wrap! I hope this holiday notice email sample has been helpful in crafting your own message. Remember, it’s always important to communicate with your team and clients during the holiday season. We want to let them know that we are thinking of them and appreciate the work they do. Thanks for taking the time to read this and make sure to check back in soon for more useful resources. Enjoy the holiday season!