15 Effective Firing Email Sample Templates to Use for Your Business

Are you tired of sending emails that go unanswered? Are you struggling to get the attention of those you’re trying to communicate with? It’s time to turn up the heat and send a firing email. But don’t worry, we’re not suggesting any form of unprofessionalism. We’re talking about a direct and assertive approach that gets your point across without burning bridges.

To help you get started, we’ve compiled a list of firing email samples that you can use and edit as needed. These templates have been proven to work in various industries and situations, so you can rest assured that they’ll help you get the desired response.

From setting clear expectations to addressing problematic behavior, our firing email samples cover a range of scenarios. And the best part? They’re easy to customize and can be tailored to fit your specific situation.

Gone are the days of waiting around for a response or tolerating unprofessional behavior. It’s time to take control and send a firing email that gets results. So why not give it a try and see how effective it can be? Your inbox (and your sanity) will thank you.

The Best Structure for Firing an Email Sample

When it comes to firing an employee, it can be a difficult situation to handle. It’s important to follow the right protocol and ensure that the process is handled professionally and comprehensively. One critical aspect of letting an employee go is the communication, and this means taking care in crafting the right email notification.

To ensure that the email is complete, protecting the company’s interests while also showing respect to the departing employee, the following structure can be used:


The email should start with an introduction that sets the tone for the message. It should be brief, but also respectful and professional. The opening could read something like:

Dear [Name],
I hope this email finds you well. I regret to say that I need to initiate the process of ending our professional relationship at this point.


It’s important to give a clear and detailed explanation as to why the decision to terminate the employee has been made. This not only shows that the process has been thought through, but it also provides the employee with a better understanding of the reason for the decision. The explanation could be something like:

I regret to say that due to ongoing issues related to [performance/misconduct/etc.], we have determined that it is in the best interest of the company to seek other avenues and ask that you leave the company at this time.


The email should include details of the employee’s severance package. This could include salary continuation, when it will end, information relating to benefits and health insurance, and the date of the last paycheck. The details should also contain information about collecting personal belongings and returning company property. An example could be:

Your final paycheck will be deposited into your account on [date]. Additionally, we will offer a severance package which will include salary continuation for [number of weeks/days], based on your tenure with the company. You will also receive information regarding your benefits and healthcare. A representative from HR will be in contact regarding retrieving any personal belongings.


Finally, it’s important to conclude the email with a note of gratitude and appreciation for the employee’s contributions during their time with the company. An example could be:

We want to acknowledge and thank you for the work you have done during your tenure with us. We wish you the best of luck in your future endeavors.

By following this structure, you can create an email that is professional, respectful, and comprehensive, covering all the important aspects of letting an employee go. Remember to take time crafting the message, as it’s important to handle these interactions with care, both for the company’s reputation, and for the employee’s feelings and future prospects.

7 Firing Email Samples

Termination due to Performance Issues

Dear [Employee’s name],

It is with regret that we must inform you that your employment will end effective immediately due to unsatisfactory performance. Despite providing you with ample warnings and opportunities to improve, your performance has not met our expectations.

We appreciate the effort and time you have spent working with us, and we wish you all the best in your future endeavors.


[Your name]

Termination due to Violation of Company Policy

Dear [Employee’s name],

It is regretful to inform you regarding the termination of your employment due to the violation of company policies. We have thoroughly investigated the matter, and the evidence confirms that you have participated in [critical violation leading to dismissal].

We want to remind you that this company takes its policies very seriously, and any violation can lead to immediate termination. Your last day with us will be [date and time].

Thank you for your time at this company, and we wish you success in your future ventures.


[Your name]

Termination due to Redundancy

Dear [Employee’s name],

We deeply regret to inform you that your position has been made redundant, leading to the termination of your employment. We had to make this tough decision due to the ongoing financial crisis caused by [brief explanation].

This termination does not reflect your performance or contribution to our organization, and we want to offer our sincerest thanks to you for your hard work. We regret any inconvenience this may cause, and wish you nothing but luck for your future endeavors.


[Your name]

Layoff Notice due to Low Business Volume

Dear [Employee’s name],

It is with great sadness that we have to inform you that we have decided to lay off [number of employees] people due to the decreased internal business volume caused by [brief explanation]. Unfortunately, this means that we will have to end your employment with us.

We want to thank you for your hard work, commitment, and contribution to our company during your tenure. We hope that you will be able to find a new opportunity quickly and wish you all the best in your future endeavors.

Thanks again for your support for us.


[Your name]

Termination due to Insubordination

Dear [Employee’s name],

We regret to inform you that we have decided to terminate your contract effective immediately due to your unacceptable behavior and insubordination. Despite multiple warnings and coaching opportunities, your attitude and behavior at work have remained problematic.

Our company is based on teamwork and positive relationships, and your actions have been contrary to this ethos. This termination will be effective from [date and time].

Thank you for your efforts in your role. We wish you the best in finding future success in more suitable conditions.


[Your name]

Termination due to Poor Attendance

Dear [Employee’s name],

We are concerned about the level of absenteeism and tardiness you have shown recently. Despite our attempts to understand the circumstances, we are disappointed that there has been no change in your situation.

Therefore, we are terminating your employment with us effective immediately due to poor attendance. We thank you, and we are grateful for the contributions you have made in the past, but this decision is taken in the best interest of our organization.

We wish you the best of luck and hope you learn from this experience as you move forward.

Best regards,

[Your name]

Termination due to Restructuring

Dear [Employee’s name]

We regret to inform you that your position will be eliminated as a result of our restructuring plan, leading to the termination of your employment. This decision was made based on the current business situation, and we believe this change will help us manage our resources more efficiently.

We want to take this opportunity to thank you for your contribution to our organization. We will make sure to comply with all the essential legal requirements to make this transition as smooth as possible for you.

We understand how disappointing this news may be, and we wish you all the best for your future endeavors.


[Your name]

Tips for Firing an Effective Email

If you’re looking to make an impression with your email, it’s important to keep a few key tips in mind. After all, sending a poorly written email can do more harm than good, and might even cause you to miss out on important opportunities. Below, we’ll take a look at some of the best tips for firing an email that’s sure to make an impact.

1. Keep it Short and Simple

When crafting your email, it’s important to get straight to the point. Be concise and avoid adding excess details or fluff. Keep your sentences short and easy to read, and stick to one or two main points in your message. This will help ensure that your message is easy to understand and won’t require a lot of time or effort to digest.

2. Use Clear Language

When you’re writing an email, you want to make sure that your message is clear and easy to understand. Avoid using overly technical jargon or buzzwords, and stick to plain language that everyone can understand. Avoid using overly long sentences or complex sentence structures that can confuse your reader.

3. Make Sure Your Message is Relevant

Before hitting send, make sure that your email is actually relevant to the recipient. It’s important to take the time to think about what the recipient needs or wants to know, and make sure that your message is tailored to their specific needs. Avoid sending bulk emails that are not personalized or relevant to the recipient.

4. Use a Clear Subject Line

Your subject line is one of the first things that your recipient will see, so it’s important to use it effectively. Be sure to include a clear and concise subject line that accurately reflects the contents of your email. Avoid using vague subject lines or clickbait-style headlines that might cause your recipient to ignore your message.

5. Make it Easy to Take Action

If you want your recipient to take action after reading your email, make it as easy as possible for them to do so. Include clear and specific calls to action in your message, and make sure that any relevant links or contact information is easy to find and access. This will help ensure that your recipient is able to take the actions you want them to take, without having to jump through hoops or navigate complex processes.

By following these simple tips, you can fire off an email that is sure to make a lasting impression! Remember to keep your message short, simple, clear, and relevant, and make it easy for your recipient to take action after reading your email.

FAQs on Firing Email Sample

What is a firing email?

A firing email is an official communication from an employer to an employee informing them that their employment is terminated.

What should be included in a firing email?

A firing email should include the reason for termination, date of termination, information about final paycheck and benefits, and any other relevant details specific to the employment contract.

How should a firing email be worded?

A firing email should be clear, concise, and professional. It should avoid any language that could be interpreted as discriminatory or insulting.

Should a firing email be sent via email?

While an in-person meeting is generally preferred, a firing email can be sent as a follow-up or confirmation to an in-person meeting. It is important, however, to ensure that the email is not the first time the employee is hearing about their termination.

Who should be cc’d on a firing email?

Only those individuals who have a legitimate business need to know about the termination should be cc’d on the firing email. This could include HR representatives, legal counsel, and senior management.

What are some best practices for writing a firing email?

Some best practices for writing a firing email include keeping the email brief, avoiding personal opinions or comments, being factual and straightforward, and expressing empathy towards the employee.

Can a firing email be contested or disputed?

Yes, an employee who has been terminated via email can contest or dispute the termination. Employers should be prepared to provide documentation to support their decision.

Is it necessary to provide a reason for termination in a firing email?

While it is not legally necessary in all cases, providing a reason for termination can help eliminate confusion or speculation on the part of the employee. It can also help protect the employer from potential legal action.

Can a firing email be sent after work hours?

It is generally not advisable to send a firing email after work hours. Doing so could be seen as insensitive or disrespectful to the employee, and could result in negative publicity for the company.

Wrap It Up

Well folks, that’s a wrap on our guide to effective firing email samples. Remember, don’t let your emotions do the talking and be clear and concise in your email. It’s never an easy task to let someone go, but with the right approach, you can make the process smoother for both parties involved. We hope you found this article helpful and if you’re ever in need of more workplace advice, be sure to come back and visit our site. Thanks for reading!