Sample Email for Background Investigation: Tips and Examples

Greetings, fellow readers!

Have you ever received an email from a potential employer that required you to undergo a background investigation? Well, if you’re nodding your head in agreement, you should be aware that such requests are now more common than ever before. Companies are preoccupied with vetting potential employees to ensure they are a perfect match for their organization.

With this in mind, I would like to introduce you to a sample email for background investigation. This email can serve as a useful template for anyone who needs to undergo a background investigation as part of the hiring process. You can use the sample email as is or edit it to suit your circumstances and individual needs.

The use of this sample email is simple and straightforward, allowing you to easily communicate all the necessary information to the investigator, while ensuring a smooth process and making a positive impression on the potential employer. With the help of the sample email, you can communicate your willingness to cooperate with the investigation and speed up the hiring process.

So, why wait? Check out this sample email for background investigation today. We guarantee you will find it useful, helping you navigate your way through any background investigation requirements with ease.

The Ultimate Guide to Crafting a Sample Email for Background Investigation

Are you currently in the process of conducting a background investigation on a potential candidate for your organization and are struggling with how to approach the situation through email? Crafting a well-structured and organized email can make all the difference in ensuring the process runs smoothly and efficiently. In this guide, we will explore the best structure for a sample email for background investigation using the Tim Ferris writing style.

Subject Line

The subject line of your email should be clear and concise, allowing the recipient to know exactly what the email pertains to without having to open it. We recommend including the candidate’s name and the purpose of the email, for example: “Background Investigation for John Doe – Request for Information.”


The introduction of your email should be friendly yet professional, and should clearly state who you are and why you are contacting the recipient. Additionally, it may be beneficial to provide context for the background investigation and how the recipient fits into the process. This can also be a good opportunity to express gratitude for the recipient’s time and assistance.

Main Body

The main body of your email should be divided into sections, each clearly labeled and addressing a specific aspect of the investigation. This may include requests for employment history, education verification, criminal background checks, and references. It is important to be specific in your requests, providing clear instructions on what information is needed and any deadlines that must be met. Additionally, it may be helpful to provide contact information for any third parties involved in the investigation.


The closing of your email should be brief yet professional, thanking the recipient once again for their assistance and providing any follow-up information such as timelines for expected responses or the next steps in the process. It is also important to include contact information in case the recipient has any questions or concerns.

Final Thoughts

Overall, crafting a well-structured and organized email for a background investigation can greatly improve the efficiency and success of the process. By following these guidelines and utilizing the Tim Ferris writing style, you can create a clear and concise email that clearly communicates your needs and expectations without overwhelming the recipient.

Sample Email for Background Investigation – Employment

Employment Recommendation for Jessica Smith

Dear Sir/Madam,

I am writing to recommend Jessica Smith for employment in your company. As Jessica’s former supervisor, I had the pleasure of witnessing her outstanding work ethic and dependability firsthand. She consistently met and exceeded all of her job duties, and always went above and beyond to ensure that the company’s objectives were met.

During her tenure at our company, Jessica demonstrated an exceptional ability to work independently, as well as collaboratively as part of a team. She showed great attention to detail and exhibited excellent organizational skills. Additionally, her excellent communication skills and positive attitude made her a pleasure to work with.

Overall, I strongly endorse Jessica Smith for any employment opportunities that she may be pursuing, and I am confident that she would be an asset to any organization that is lucky enough to have her on their team.

Thank you,


[Your Name]

Sample Email for Background Investigation – Education

Education Recommendation for John Doe

Dear Admissions Office,

I am writing to highly recommend John Doe for admission to your esteemed institution. I had the pleasure of teaching John in two separate courses during his undergraduate studies, and I can confidently say that he is one of the most talented and dedicated students I have ever had the privilege of instructing.

John is an excellent critical thinker with superb analytical skills. He consistently demonstrated a remarkable understanding of complex material while also exhibiting exceptional reasoning abilities. Furthermore, his exceptional writing skills reflect the attention to detail and critical thinking that he brings to all of his academic pursuits.

John’s dedication to his academic studies is also demonstrated by his impressive extra-curricular involvement in campus organizations and volunteer work. I have no doubt that John will continue to make important contributions to both the academic community and broader society throughout his academic and professional career.

Thank you for considering John’s application,

Best regards,

[Your Name]

Sample Email for Background Investigation – Volunteer Work

Volunteer Work Recommendation for Sarah Johnson

Dear Volunteer Coordinator,

I am writing to enthusiastically recommend Sarah Johnson for any volunteer opportunities within your organization. I had the pleasure of working with Sarah during her volunteer placement with our organization, where she consistently demonstrated exemplary professionalism, competence and commitment to the needs of the organization.

Sarah exhibited exceptional organizational and interpersonal skills while volunteering. Additionally, she is an excellent communicator and demonstrated exceptional ability to work with individuals of diverse backgrounds and perspectives. Sarah was also extremely reliable and always arrived on time possessing exceptional follow-through and self-direction.

Overall, I strongly endorse Sarah for any volunteer opportunities that she may be pursuing and am confident that she will continue to make positive contributions to any organization that she volunteers with.

Thank you for considering Sarah’s application,

Warm regards,

[Your Name]

Sample Email for Background Investigation – Lease application

Lease Application Recommendation for Michael Brown

Dear Rental Agent,

I am writing in support of Michael Brown’s rental application for one of your properties. Michael has been an exceptional tenant in my property, where he has demonstrated a high level of trustworthiness and respect for his responsibilities under his lease.

Michael has impeccable rental history, punctual with his rent payments and he maintains my property in excellent condition. He has shown professionalism and respect for my property and neighbors throughout his tenancy with me.

Michael is a reliable and responsible tenant, and I have found him to be easy to communicate with and very responsive to concerns or issues relating to the maintenance of the property.

Overall, I strongly recommend Michael Brown as a tenant, and I am confident that Michael will make similarly positive contributions to your rental community as he has done in mine.

Thank you for your consideration,

Best regards,

[Your Name]

Sample Email for Background Investigation – Social Club Membership

Social Club Membership Recommendation for Elizabeth Martinez

Dear Membership Coordinator,

I am writing to strongly recommend Elizabeth Martinez for membership in your social club. I have had the pleasure of working with Elizabeth professionally in recent years and have witnessed her exceptional leadership and interpersonal skills in action.

Elizabeth is an outstanding individual, who is always ready to lend a helping hand to others. She consistently demonstrated exceptional professionalism, maturity, and responsibility while working with me, which I am sure will translate to her membership at your social club.

Elizabeth possesses excellent communication skills, is extremely reliable, and consistently exemplifies exemplary leadership abilities. Additionally, she has proven herself to be an attentive collaborator and a collaborative and active member of the team.

Overall, I strongly endorse Elizabeth Martinez’s membership application to your esteemed club, and I am confident that she will be an asset to your community.

Thank you for considering Elizabeth’s application,


[Your Name]

Sample Email for Background Investigation – Scholarship

Scholarship Recommendation for Emily Johnson

Dear Scholarship Committee,

It is with great pleasure that I write this letter of recommendation for Emily Johnson’s college scholarship. As Emily’s teacher for the past two years, I can say that she is a truly outstanding student who possesses many of the qualities sought after in an ideal scholar.

Emily consistently demonstrates a high degree of self-motivation and excellence in academics and displays a keen ability to articulate ideas effectively. Additionally, Emily exhibits an exceptional ability to work both independently and collaboratively with others. Throughout her academic career, Emily has been an active participant in school events, clubs, and community activities that highlights her leadership qualities.

Emily is an intuitive learner, with exceptional writing skills, strong research ability, and composure in the face of challenging academic scenarios. Her excellent academic achievements are a reflection of her hard work and motivation, and I have no doubts that Emily will continue to excel academically and contribute positively to society.

Overall, I wholeheartedly endorse Emily Johnson’s application for a college scholarship, and I am confident that she will continue to work hard and surpass expectations in everything she does.

Thank you for your consideration.

Best regards,

[Your Name]

Sample Email for Background Investigation – Personal Reference

Personal Reference for Mary Brown

Dear Sir/Madam,

I am writing as a personal reference for Mary Brown, who is a close friend of mine and whom I have known for the past 5 years. Mary is an exceptional individual in many ways, and I am confident that she possesses the qualities and characteristics that your company looks to hire.

Mary is a dependable individual, who consistently demonstrates excellent time management skills and an ability to balance her various priorities. Additionally, as a person, she is extremely approachable, calm, and reliable, and these characteristics have always made her stand out among her peers.

I can also attest to Mary’s excellent communication skills, exceptional problem-solving abilities, and a strong work ethic that pushes her to go the extra mile to get the job done. She maintains excellent relationships with people from different backgrounds, and her outgoing nature has helped her make trusting and long-lasting professional relationships wherever she goes.

Overall, I recommend Mary Brown confidently for any job for which she has applied. She is an outstanding person and an invaluable asset, and I am confident that she will make a significant contribution in any professional role she takes on.

Thank you for your consideration.

Warm regards,

[Your Name]

Tips for Writing a Sample Email for Background Investigation

When writing a sample email for background investigation, it’s important to keep in mind the purpose of the email and tailor it specifically to the company or individual you are contacting. Here are some tips to ensure that your email is effective:

  • Introduce yourself: Start your email with a brief introduction and explain why you are contacting the recipient. Be clear about your intentions and provide context for your request.
  • Be professional: Remember that you are requesting information and make sure your email is written in a professional tone. Avoid using slang or informal language, and double-check for any grammatical errors.
  • Be specific: Explain exactly what you are looking for and provide any relevant information, such as the name of the candidate or the purpose of the background investigation. This will help the recipient provide you with the most accurate and useful information.
  • Provide a deadline: If there is a specific deadline for the investigation, make sure to include it in your email. This will help the recipient prioritize your request and ensure that you receive the information in a timely manner.
  • Include contact information: Make sure to include your contact information so the recipient can reach you if they need more information. This will also help you stay in touch throughout the investigation process.
  • Thank the recipient: End your email with a thank you note and express your gratitude for their help. This will help establish a positive relationship with the recipient and encourage them to provide you with any additional information you may need in the future.

By following these tips, you can ensure that your sample email for background investigation is professional, effective, and gets the results you need.

FAQs related to Sample Email for Background Investigation

What is a background investigation?

A background investigation is a process conducted by an employer to verify the accuracy of the information provided by a job candidate, such as their employment history, education, criminal records, credit history, and other personal details.

What should I include in my email for a background investigation?

Your email should include a brief introduction, the reason for the investigation, a request for the necessary information, and a deadline for submission.

Why is a background investigation necessary for some jobs?

A background investigation is necessary for jobs that require a high level of trust and responsibility, such as those in finance, healthcare, law enforcement, or education. It helps to screen for any potential risks or liabilities associated with the candidate.

What types of information are typically requested in a background investigation?

The types of information requested in a background investigation include employment history, education, criminal records, credit history, drug test results, and any other relevant personal details.

What happens if a candidate doesn’t provide the requested information in a timely manner?

If a candidate doesn’t provide the requested information in a timely manner, it may delay the hiring process or result in their disqualification from the job. Employers may also consider this lack of response as a red flag or a show of poor work ethic.

Can a background investigation be used to discriminate against a candidate?

No, a background investigation cannot be used to discriminate against a candidate based on their race, gender, religion, or any other protected characteristics. Employers must comply with federal and state laws that prohibit employment discrimination.

Is a background investigation a guarantee of a candidate’s suitability for the job?

No, a background investigation is not a guarantee of a candidate’s suitability for the job. It provides a snapshot of their past behavior and helps to assess their overall risk level, but it doesn’t predict their future performance or potential.

Are candidates aware of the background investigation process?

Yes, candidates should be aware of the background investigation process and be given the opportunity to provide their consent and relevant information. Employers should also inform them of their rights and how the information will be used.

How long does a background investigation usually take?

The duration of a background investigation may vary depending on the type and complexity of the investigation, the responsiveness of the candidate and their references, and the employer’s hiring timeline. On average, it may take between one to four weeks to complete.

Give it a Shot, and Good Luck!

Now that you have a clear idea of how to draft an email for a background investigation, don’t hesitate to give it a shot! Remember, the success of your application depends largely on how you present yourself through your email and subsequent interactions. So, take advantage of the tips outlined in this article and give it your best shot! Good luck with your job search, and I hope you found this article helpful. Be sure to come back again soon for more vibrant content!