10 Effective Sample Email Templates for Asking Price Quotation

Are you tired of spending countless hours on the phone trying to get price quotes from vendors and suppliers? Well, get ready to save some time and energy because we’ve got the solution for you. We all know that getting the best price is a crucial aspect of any successful business, but it can be a daunting task. That’s why we’ve put together some examples of sample email asking for price quotations to help you get started.

Whether you’re a seasoned business owner or a startup entrepreneur, you’ll find these examples helpful. They are designed to help you get the information you need quickly and efficiently, without the hassle of phone calls or face-to-face meetings. You can even edit them as needed to fit your specific needs and requirements.

So, without further ado, let’s take a look at some sample email asking for price quotations. From simple requests to more complex inquiries, we’ve got you covered. With these samples, you’ll be able to communicate your needs clearly, succinctly, and professionally. And, before you know it, you’ll have the pricing information you need to make informed decisions and take your business to the next level.

In conclusion, if you’re looking to save time and energy while getting the best price for your business, check out these sample emails. They are an easy and effective way to request price quotes from vendors and suppliers. Get started today and watch your business thrive!

The Best Structure for a Sample Email Asking for a Price Quotation

If you’re running a business, whether big or small, it’s essential to get a good grasp of the cost of the services and the products you offer. One of the effective methods of getting the best deals in the market while still maintaining quality is by asking for a price quotation. However, crafting a well-drafted email for price quotes can be challenging, especially if you’re new to it. Below are some essential elements you should incorporate in the email to help you get the best possible quotation for your business:


The first step in your email is to greet the recipient to create a good first impression. This can be as simple as saying “Hello” followed by the recipient’s name and an introductory sentence that shows your intentions for the email.


Introduce your business and purpose for the email in a brief paragraph. The recipient may not be familiar with your business, so it’s crucial to outline your activities and the products or services you offer to give them a clear understanding of your business.

The Request

Clearly state what you need in the email by being precise and specific. Mention the items, quantities, and details needed to aid the recipient in giving an accurate quotation. Don’t make assumptions that the recipient knows what you want; therefore, you should provide necessary details.

The Deadline

Be clear on the time frame you expect to receive the quotation. Doing this can help avoid back and forth communication, misinterpretations, and misunderstandings. Ensure that the deadline is reasonable and gives the recipient enough time to give an accurate quotation.

Pricing Details

Outline any additional charges or special requirements that you may have. This can include taxes, shipping, and handling costs, and any other requirements that might affect the price. This will help the recipient understand the cost better and give a more accurate quotation.


The closing paragraph should have a direct request for the recipient to respond to your email. It’s essential to thank them for their time and any referrals they may provide.

Final thoughts, asking for price quotations is a crucial part of running a business. Therefore, it’s important to write an email that will get you the best possible deals in the market. Incorporating the elements above in your email will help you achieve that. Remember to keep the email brief and to the point, while still providing all the necessary information required.

Sample Emails for Requesting Price Quotations

Request for Price Quotation for Office Furniture and Equipment

Dear Sir/Madam,

I hope this email finds you well. I am writing to request a price quotation for various office furniture and equipment including desks, chairs, filing cabinets, and printers. We are a growing business and are looking to update the current furniture and equipment in our workspace.

Could you please provide us with your current inventory list and catalog for office furniture and equipment including their respective prices? We would appreciate if you could include information on any discounts available for bulk purchases and any associated shipping costs.

Looking forward to hearing from you soon.

Thank you for your time and efforts in this matter.

Best Regards,

[Your Name]

Request for Price Quotation for Catering Services

Dear Events Team,

Greetings! We are hosting an event for [number] people on [date] and we are interested in your catering services. Could you kindly provide us with a quotation for the cost of this service?

Please include all items provided in the catering package, including food, beverages, utensils, linens, and any additional services. We would also like to inquire about any custom requests or special dietary needs that you can cater to.

Thank you for taking the time to consider our request.

Best Regards,

[Your Name]

Request for Price Quotation for Printing Services

Dear Printing Services Team,

Hope this message finds you doing well. I am writing to request a price quotation for your printing services. We are a [company/organization] that frequently needs to print out different documents such as business cards, brochures, flyers, and company letterheads.

Kindly provide us with your list of available printing services and their related prices, along with any associated delivery fees and turnaround times. We would appreciate if you could also provide us with any available samples of the products you offer.

We look forward to hearing back from you soon.

Thank you for your time and consideration.

Best Regards,

[Your Name]

Request for Price Quotation for Cleaning Services

Dear Cleaning Services Team,

Good day! We are in search of a reliable and skilled cleaning service for our office. Could you please provide us with a price quotation? Our office is approximately [size] square feet and has [number] of workstations that require regular cleaning services.

Please provide us with your proposed cleaning schedule, as well as a detailed list of your cleaning services and their respective costs. Kindly specify the frequency of services and include any additional services that are not included in the standard cleaning package.

Thank you in advance for your assistance.


[Your Name]

Request for Price Quotation for Web Design and Development

Dear Web Design Team,

Hello! I would like to inquire about the price of your web design and development services. We are looking to update our current website and make it more modern and user-friendly. Please provide us with an itemized list of the services you offer and their related prices.

If possible, could you also include any available samples of previous websites you’ve designed and developed, as well as any additional services you offer such as website maintenance and SEO optimization.

Thank you very much for your help.

Best Regards,

[Your Name]

Request for Price Quotation for Transportation Services

Dear Transportation Services Team,

Greetings! We are interested in your transportation services and would like to request a price quotation. We have a [number] of individuals that need to be transported from [location A] to [location B] on a regular basis.

Please provide us with the different options that you offer, including the different types of vehicles that can be used and their respective capacities. Additionally, we would like to know if there are any available discounts for regular bookings or for bulk bookings.

Thank you for your time and consideration.

Best Regards,

[Your Name]

Request for Price Quotation for Photography Services

Dear Photography Services Team,

Hello there! We are planning to have a [event] on [date] and are interested in your photography services. Kindly provide us with a price quotation for the services you offer.

Please provide us with information on your packages, the duration of the photography services, and the estimated number of photos that we should expect to receive. Could you also share your previous work or portfolio?

Thank you for considering our request.


[Your Name]

Tips on How to Ask for a Price Quotation via Email

It can be a daunting task to ask for a price quotation, especially if you are new to the business world. Fortunately, there are several tips that can help you send a professional and effective request email. Here are some of them:

  • Be clear and specific. The first thing you have to do is to provide the necessary details of the product or service you are interested in. Make sure that you explain it clearly and provide specifications, if possible. This way, the supplier can provide you with an accurate and competitive price quotation.’
  • Introduce yourself and your company. It is essential to introduce yourself and your company in the email. This will establish a professional relationship with the supplier, and they will be more likely to take you seriously. Provide your name, position, and company name. A brief background of your company can also be included.
  • Use a polite tone. You are asking for a favor, so it is essential to use a polite tone in your email. Use appropriate greetings and closing remarks. Also, avoid using demanding or insulting language as this can turn off the supplier.
  • Ask for a deadline for the price quotation and follow up. It is essential to ask for a deadline for the price quotation. This way, you can plan your activities accordingly. Be sure to follow up if you do not receive it within the specified time. A gentle reminder can help ensure that you get the quotation you need.
  • Be open to negotiation. Finally, be open to negotiation. If you think that the price quotation is too high, you can ask for a lower price, but do it professionally. Explain why you think the price is too high and provide reasons why you think it should be lowered. Remember to be reasonable and flexible, as it is essential to establish a good relationship with your supplier.

When asking for a price quotation via email, remember that the tone and content of your email can affect the supplier’s response. Follow these tips to ensure that you send a professional and effective request that can help establish a good business relationship with your supplier.

General Inquiries

What is a price quotation?

A price quotation is a document sent by a supplier to a potential buyer, indicating the prices of the products or services that they offer.

Why do I need a price quotation?

You need a price quotation to compare prices, negotiate a deal, and make informed purchasing decisions.

How do I request a price quotation?

You can request a price quotation by sending an email to the supplier, stating the products or services that you are interested in and asking for their prices.

Email Content Inquiries

What should I include in my email when requesting a price quotation?

You should include a brief introduction of yourself, a description of the products or services that you are interested in, and a request for their prices.

Should I mention my budget in the email?

You can mention your budget in the email, but it is not necessary. The supplier will provide you with their prices, and you can decide whether they fit within your budget or not.

How long should my email be?

Your email should be brief and to the point. It should not be too long or too short.

Response Inquiries

How long does it take to receive a price quotation?

The time it takes to receive a price quotation depends on the supplier. Some suppliers can respond immediately, while others may take a few days.

What should I do if I do not receive a response?

If you do not receive a response, you can send a follow-up email or call the supplier to inquire about the status of your request.

What should I do if I am not satisfied with the price quotation?

If you are not satisfied with the price quotation, you can negotiate with the supplier to reach a mutually beneficial agreement.

Thanks for considering us!

Thanks for taking the time to read our article on how to ask for a price quotation via email. We hope our tips and sample email templates have been helpful and that you feel more confident in your ability to request quotes from vendors. If you have any questions or feedback, feel free to reach out to us. Don’t forget to bookmark our website and come back for more useful articles!