10 Impressive Internship Inquiry Email Sample Templates for Successful Applications

Are you a student who’s looking for a valuable experience to kickstart your career? Perhaps you’re looking for a chance to gain hands-on skills and expand your knowledge in a real-world business environment? Then an internship might just be what you need!

In today’s job market, internships have become an essential part of the professional journey. They offer unique opportunities to work alongside seasoned professionals and gain practical knowledge and skills that are crucial to landing a job after graduation.

However, many interns often face challenges when it comes to drafting internship inquiry emails. With so many templates available online, it can be daunting to know which one to choose and how to tailor it to suit your needs.

Fear not! We’ve got you covered. In this article, we’ll provide you with some solid examples of internship inquiry email samples that you can use for inspiration or edit them as needed. So, sit tight and get ready to learn how to craft compelling emails that will land you the internship of your dreams!

The Perfect Structure for an Internship Inquiry Email Sample

Are you eager to take the first step toward your dream career through an internship? If so, you need to craft the perfect internship inquiry email to stand out from the pool of applicants. An effective email should be straightforward, concise, and convincing enough to catch the attention of your potential employer. In this article, we will provide an in-depth explanation of the best structure for an internship inquiry email sample, following the writing style of Tim Ferris.

1. Subject line: Make your subject line count, and grab the reader’s attention with a catchy and straightforward subject that encapsulates the purpose of your email. For example, “Enquiry about possible internship opportunities” or “Internship application- [Your Name]”.

2. Greeting: Greet the recipient with a formal salutation, such as “Dear Mr./Ms./Dr./Prof. [Last name]”, or simply “Hello” if you aren’t sure of their gender or title. It’s essential to address the recipient by their correct name and title to show professionalism and respect.

3. Introduction: The first sentence of your email should introduce who you are and the reason for your inquiry. Be clear and concise, and make sure to personalize your opening with the name of the organization, department or individual you are addressing. For example, “My name is [Your Name], and I am a recent graduate from [University Name], currently pursuing a career in [Field of Interest].”

4. Value proposition: Showcase your achievements, skills, and experiences relevant to the position you are applying for. Demonstrate how your skills can benefit the organization, and emphasize your passion and enthusiasm for the industry. For example, “My extensive knowledge in [skill set], combined with my experience in [relevant experience], makes me an ideal candidate to join your organization as an intern.”

5. Call to action: Conclude your email with a clear and specific request for the next step. Whether you want to schedule an interview, provide additional information or request an update on your application status, be polite and straightforward in your request. For example, “I would love the opportunity to discuss my qualifications further in an interview, and I am available to meet at your convenience. Thank you for considering my application.”

6. Closing: End your email with a professional closing statement, such as “Sincerely”, “Regards” or “Thank you”, followed by your name and contact information. Make sure to include your phone number, email, and social media handles if applicable.

In conclusion, an internship inquiry email should be well-crafted, personable, and concise. The structure outlined above highlights the essential components necessary to stand out and grab the recruiter’s attention. Keep in mind Tim Ferris’s advice, “Long email, long response. Short email, short response.” and try to keep your email between 150-200 words, while still communicating all necessary information. Best of luck on your internship search!

7 Sample Internship Inquiry Email Samples

Inquiry for a Marketing Internship

Dear Hiring Manager,

I am writing to express my interest in an internship in the marketing department of your company. I am a third-year marketing student at XYZ University with a keen interest in digital marketing, strategy development and branding.

My academic focus, coupled with my experience in managing social media platforms for several non-profit organizations has prepared me for an opportunity to learn and grow in a practical setting. Mentored by seasoned professionals, I am confident that I will be equipped with the skills necessary to excel in this role.

Thank you for considering my application. I look forward to hearing from you about this opportunity.

Best Regards,

Jane Doe

Inquiry for a Finance Internship

Dear Hiring Manager,

I am writing to inquire about possible internship opportunities in the finance department of your company. As a finance major at ABC University, I have developed a strong foundation in accounting, financial statement analysis and investment analysis, and I would love the opportunity to apply these skills in a real-world setting.

In addition, I have completed an internship with a local accounting firm where I was responsible for preparing tax returns for clients and conducting research on accounting regulations. This experience has given me a chance to apply the knowledge I gained in class and earn confidence in my professional abilities.

Thank you for your time and consideration. I look forward to hearing from you soon.


John Smith

Inquiry for a Graphic Design Internship

Dear Hiring Manager,

I am writing to inquire about an internship opportunity in your graphic design department. As a third-year graphic design student at XYZ University, I possess skills in Adobe Creative Suite, layout design, typography, and illustration that I believe will be valuable to the team.

I have worked on various design projects in my studies such as developing branding for local companies, designing brochures, and creating posters for events. This experience has trained me on crucial design skills needed in real-time work settings.

Thank you for reviewing my application. I hope to learn more about the design process and gain expertise in the industry.


Alex Brown

Inquiry for a Human Resources Internship

Dear Hiring Manager,

I am writing to inquire about the available internship position in the human resources department at your company. As a senior majoring in human resources management at ABC University, I have a deep understanding of HR operations and the legalities involved.

On-campus, I have worked as a HR assistant where I have gained knowledge in screening resumes, scheduling interviews and updating databases. I have also honed my people skills by aiding new employees, resolving conflicts and answering any concerns of current staff.

I am confident that my skills, dedication, and professionalism will add value to your team. Thank you for considering my application.

Best Regards,

Emily Thompson

Inquiry for a Journalism Internship

Dear Hiring Manager,

I am writing to express my interest in an internship opportunity in the journalism department at your institution. As a junior majoring in journalism at XYZ University, I have experience working in various newsrooms, building my writing, research and investigative skills and equipping me with all the necessary skills to be a successful journalist.

During my previous internships, I have written relevant features on community events, attended press briefings, and covered government meetings. I have also acquired skills in audio and video editing as well as in SEO focused article writing.

I am excited to learn more about your institution’s publishing process and your take on contemporary events in the industry. Thank you for considering my application.

Best regards,

Olivia Jones

Inquiry for an Information Technology Internship

Dear Hiring Manager,

I am interested in an internship opportunity in the Information Technology department at your company. I am currently studying Information Technology at ABC University, where I have established a strong foundation in programming languages, system operations, and networking.

I have accomplished multiple class projects, coding functional programs, fixing issues on operating systems, and available to solve any technical issues as per the demand. I have participated in various hackathons and programming competitions to improve my coding skills and compete in coding scenarios under pressure.

I am both excited and honored for the opportunity to learn from professionals in the field and to accumulate hands-on experience. Thank you for your time.


Evan Lee

Inquiry for a Non-Governmental Organization Internship

Dear Hiring Manager,

I am writing to inquire about possible internship opportunities in your Non-Governmental Organization. As a dedicated student of International Development, I have the passion, skillset, and experience required for the role.

In addition to my academic background, I have a track record of volunteer activities in various charity programs which involve working closely with stakeholders from various backgrounds. Through my study abroad program in South Africa, I learned how to work on health promotion campaigns and conducting a situational analysis of company operations, which, I believe, aligns with your work’s nature.

I believe that working with your organization will allow me to further develop my abilities, help me acquire practical international development skills, and make a meaningful contribution to society. Thank you for considering me for the internship opportunity.


Haley West

Tips for Crafting a Powerful Internship Inquiry Email

If you’re hoping to land a fantastic internship, you’ll want to ensure that your inquiry email stands out from a sea of similarly formatted bland emails. Here are some tips that will help you craft an outstanding internship inquiry email:

  • Address the hiring manager by name: Find out the name of the hiring manager, and address them by name in your email. This will make your email stand out and show the recipient that you’ve done your research.
  • Start with a hook: Instead of starting your email with a generic introduction, start with a captivating hook that grabs the recipient’s attention. This will make them want to read on and learn more about you.
  • Show your enthusiasm: Let the recipient know how excited you are about the opportunity to intern with their company. You want the hiring manager to know that you’re not just sending out generic emails to any and every company, but that their company specifically is of interest to you.
  • Explain your qualifications: In a clear and concise manner, explain your qualifications and how they line up with the company’s needs. Be sure to mention any relevant coursework, skills, or experience that you have.
  • End with a strong call to action: End your email with a strong call to action, asking for an interview or follow-up conversation. Make it clear that you’re looking forward to hearing back from the company and that you’re available to chat at their convenience.

These tips will help you create an internship inquiry email that stands out from the crowd and showcases your passion and qualifications. Remember, you want to make a compelling case for why the company should consider you for their internship program, so take the time to craft a thoughtful and impactful email.

FAQs for Internship Inquiry Email Sample

What should be the ideal length of the email to inquire about an internship?

The email should be concise and to the point and should not exceed more than 3-4 paragraphs.

What should be included in the subject line of the email?

The subject line should be attention-grabbing and precise and should include the purpose of the email, such as “Internship Inquiry: [Company Name]”.

What details should be mentioned in the opening paragraph of the email?

The opening paragraph should introduce the sender, mention the program/year of study, express interest in the desired internship position and how the sender came across the opportunity.

What should be mentioned in the second paragraph of the email?

The second paragraph should highlight the sender’s relevant skills, experience, and achievements and how they align with the internship requirements; the sender can also mention their professional goals, and how the internship can help in achieving them.

What should be conveyed in the third paragraph of the email?

The third paragraph should express gratitude towards the recipient for considering the application and ask about the next steps and the timeline.

Should the email be customized for each organization or can it be sent to multiple organizations with revisions?

The email should be customized for each organization, mentioning the company name, internship position, and its requirements, to demonstrate the sender’s interest and suitability for the position.

Can a resume be attached along with the email?

Yes, attaching a resume will provide additional information about the sender’s skills, experience, and education. However, it should only be done in adherence to the company’s guidelines.

Should the email be addressed to a specific person or can it be sent to the generic inbox?

It is advisable to address the email to the concerned person or department, to demonstrate that the sender has done their research about the company, its structure, and internship opportunities.

Is it appropriate to follow up after sending the email?

Yes, it is appropriate to follow up after a week or two, to inquire about the status of the application, thank the recipient, and reiterate interest in the internship position.

Thanks for Stopping By!

I hope this internship inquiry email sample has been helpful in your search for your dream internship. Always remember to personalize your email for each company and be confident in yourself and your skills. Don’t forget to visit again for more tips and advice on career growth. Best of luck in your job hunting journey!