10 Forward Email Sample Ideas to Make Your Communication More Efficient

Have you ever received an email and thought, “This would be perfect for my colleague/friend/cousin”? You know that sharing is caring, but sometimes forwarding the original email can be a bit clunky, especially if there’s personal information or irrelevant content that you don’t want to send along with it. Fear not, my friends. I’m here to share with you some examples of well-crafted forward email samples that you can use and edit as needed. With just a few tweaks, you can make the email your own and seamlessly share it with whoever you think would benefit from it. Ready to become a forwarding expert? Let’s dive in!

The Best Structure for Forward Email Sample

Forwarding emails can help you save time and ensure that important information gets to the right people. However, it can also lead to confusion and misunderstanding if you don’t use the right structure. In this article, we’ll outline the best structure for a forward email sample to ensure clarity and effective communication.

First and foremost, it’s essential to include a clear subject line that accurately reflects the content of the email. This subject line should be concise and specific, so the recipient knows what to expect before they even open the email. For example, if you’re forwarding an email about a project update, use a subject line like “Project Update: [Project Name].” This ensures that the recipient knows exactly what the email is about and can prioritize it accordingly.

Next, it’s important to provide context for the forwarded email. This could include a brief summary of the original email’s contents, the sender’s name and position, and any relevant background information. Providing context helps the recipient understand why the email is important and what they need to do with the information provided. For example, you might write something like: “I’m forwarding this email from John Smith, our project manager. He has provided some important updates on the project timeline and deliverables.”

After providing context, it’s helpful to highlight any specific actions or requests that the original email contains. This could be a call to attend a meeting, review a report, or provide feedback. By highlighting these actions in the forwarded email, you make it clear what the recipient needs to do next. For example, you could write: “John has requested that we review the attached project plan and provide feedback by Friday, July 23.”

Finally, it’s important to include a clear closing to the forwarded email. This could be a call to action, a request for confirmation, or a simple sign-off. For example, you might write: “Please let me know if you have any questions or concerns. Thanks for your attention to this matter. Best regards, [Your Name].” This closing helps ensure that the recipient knows what to do next and feels that their contribution is valued.

In conclusion, the best structure for a forward email sample includes a clear subject line, context for the forwarded email, highlighted actions or requests, and a clear closing. By following this structure, you can ensure that your forwarded emails are effective, efficient, and help you achieve your desired outcomes.

Forward Email Sample for Employment Recommendation

Recommendation for John Doe


I highly recommend John Doe for any employment opportunity that may arise. As John’s supervisor for two years at ABC Company, I have witnessed his outstanding work ethic and dedication to his role.

John consistently delivered exceptional results and went above and beyond to meet and exceed company expectations. He is a quick learner and can manage multiple tasks effectively while prioritizing deadlines. His attention to detail and strong analytical skills make him an invaluable asset to any team.

It was a pleasure working closely with John and watching his professional growth during his time at ABC Company. His enthusiasm, positive attitude, and excellent communication skills made him a valuable team player, willing to help others whenever needed. I am confident that John will bring the same level of commitment, passion, and skill to any new position he seeks.

Please do not hesitate to contact me if you require any further information or clarification.

Best regards,

Jane Doe

Forward Email Sample for College Recommendation

Recommendation for Sarah Johnson

Dear Admissions Committee,

I am writing to give my wholehearted recommendation for Sarah Johnson for admission to your esteemed university. As an English teacher at ABC High School, I have known Sarah for three years and have been incredibly impressed with her academic and personal achievements.

Sarah is an outstanding student with a strong academic record. She is curious, knowledgeable, and demonstrates a genuine passion for learning. She is an excellent writer, thinker and communicator; her work is always insightful and of a high standard.

In addition to her outstanding academic credentials, Sarah is an active member of many extracurricular activities. She has served as the President of the Debate Club and is an accomplished debater. Sarah is also heavily involved in community service and has volunteered for many programs, including Habitat for Humanity and the local hospital.

Overall, I wholeheartedly recommend Sarah Johnson for admission to your university. She is a mature, responsible, and impressive young woman, and I believe she will excel at any educational environment. Should you require any further information or clarification on her application, please do not hesitate to contact me.


Thomas Lee

Forward Email Sample for Business Opportunity

Recommendation for ABC Consulting Firm


I would like to recommend ABC Consulting Firm for business consulting services. I have had the pleasure of working with ABC Consulting in multiple projects over the last five years, and I can vouch for their expertise, professionalism and dedication to their clients.

ABC Consulting has a deep understanding of business operations and provides personalized solutions to their clients. They are always up to date with the latest business development trends and possess the necessary technical expertise that translates into cost-effective and efficient business solutions.

I appreciate their flexibility and their ability to tailor their approach to our unique business needs. Their project management skills ensured that these were completed seamlessly and on time. Their communication was transparent and straightforward, and they were always available to answer our questions and offer counsel. Overall, their strategic solutions and business insights have been invaluable to our organization.

I wholeheartedly recommend ABC Consulting for any business that needs expert guidance to streamline and optimize operations. Should you require any further information, please feel free to reach out to me.

Best regards,

Michael Smith

Forward Email Sample for Supplier Recommendation

Recommendation for XYZ Supply

Dear Procurement,

I would like to take a moment to recommend XYZ Supply as a supplier. I have been working with XYZ Supply for the past year, and I have been thoroughly impressed with their service, pricing, and product quality.

XYZ Supply has a broad range of products, all of which met our specifications and were delivered promptly. We experienced no supply shortages or delays in our supply chain, thanks to their excellent communication and reliable delivery schedule. Their prices were competitive, and we were able to save money on our purchases without compromising on quality.

Their customer service was exceptional. I was always greeted by a friendly voice on the phone, and their team addressed our inquiries or concerns promptly. They were proactive in proposing new products or deals that could further improve our procurement process.

If you are looking for a reliable, professional and affordable supplier for your organization, then I highly recommend XYZ Supply. Please do not hesitate to contact me for more information.


Jennifer Black

Forward Email Sample for Contractor Recommendation

Recommendation for John Smith Construction


I am writing to recommend John Smith Construction for your contracting needs. I had the pleasure of working with John and his team on a construction project last year. Their work ethic, attention to detail, and commitment to our project’s success was admirable.

John brings a wealth of experience and knowledge to his work. He was proactive in identifying and solving problems early in the project, which minimized risks and reduced costs. He was always available to discuss any concerns or queries we had throughout the process. His team was professional, efficient, and worked collaboratively with other stakeholders to ensure work was delivered on time and within budget.

Their workmanship was of a high standard, and they used quality materials that exceeded our expectations. John was meticulous in ensuring everything was completed to our satisfaction, and the project was completed seamlessly. In summary, I wholeheartedly recommend John Smith Construction for any commercial or residential needs you may have.

Please feel free to use this letter as a reference and don’t hesitate to contact me if you need further information.

Best regards,

Tom Collins

Forward Email Sample for Vendor Recommendation

Recommendation for Bluebird Vendor


I am writing to recommend Bluebird Vendor as a top vendor for your organization. We have worked with them for over two years, and they have consistently exceeded our expectations in terms of professionalism, quality, and timely delivery.

Their product offerings are vast, and they always have alternatives available to solve any challenge we may face. Their pricing is competitive, and we have been able to keep our costs low thanks to Bluebird’s cost-saving solutions. Their customer service is bar none, with exceptional responses to any inquiry we might have.

Bluebird provides timely delivery, excellent communication, detailed status updates without requiring follow-up calls. Their work has been influential in helping our company achieve its goals. They’ve shown themselves to be a reliable and dependable partner for our needs, and I recommend them highly.

If you have any questions or inquiries about Bluebird, please don’t hesitate to contact me.

Thanks and Regards,

Mary Royal

Forward Email Sample for Scholarship Recommendation

Recommendation for Alexander Brown

Dear Scholarship Committee,

I would like to take this opportunity to recommend Alexander Brown for your scholarship program. Alexander is a student at XYZ University, whom I have had the pleasure of teaching for the past two years.

Alexander is an exceptional student, ranking at the top of his class in every semester of his studies. He has taken challenging classes and excelled in them, demonstrating great aptitude in his subject matter. He is a quick learner and can work collaboratively with other students to ensure a positive result from group projects or discussions.

Alexander is also a great asset to our university community. He is passionate about community engagement and is involved in various student organizations and community services initiatives. He has volunteered for summer camps, charity donations, and hospital visits, consistently striving to make a difference in people’s lives. He is a natural-born leader and has served in group projects leadership roles. He has good communication and interpersonal skills.

I am confident that Alexander will excel in any academic environment he chooses to pursue and make a significant impact. I wholeheartedly endorse his candidacy for your scholarship program and strongly recommend him for any opportunity he might seek.

If there are any further clarifications or questions, please reach out to me.


Samantha Wilson

Master the Art of Forwarding Emails with These Simple Tips

When it comes to forwarding emails, it might seem like a simple task, but there are certain etiquettes that one needs to follow. In this age where emails are a prevalent means of communication, mastering the art of forwarding emails is crucial for effective communication and building professional relationships. Here are a few tips to help you forward email samples like a pro.

1. Know your audience

Every email carries a different tone, and you need to assess what kind of message your audience would like to receive. If you are forwarding an informative email on a professional platform, you need to be formal and concise, and avoid including any personal comments or jokes. On the other hand, forwarding a funny meme to your friends can have a more colloquial tone. Knowing your audience and their preferences is crucial while forwarding emails.

2. Be mindful of the sender’s privacy

Before forwarding an email, make sure that the sender had intended it to be forwarded. Some emails may contain sensitive information, and forwarding them may risk the sender’s privacy. Always seek permission from the sender before forwarding their emails, especially if it contains personal or confidential information.

3. Edit the subject line

When forwarding an email, it is best to edit the subject line to give your recipient an idea of what the email is about. However, make sure that the new subject line is precise and informative, and does not deviate from the original email’s message. A well-edited subject line can help your recipients quickly understand the intent of the email without having to go through its content in detail.

4. Summarize the content

One of the best ways to make forwarding emails easier for your recipients is to summarize the content in the body of the email. This can help save time for your recipient and give them a clearer understanding of the email’s intent. A well-summarized email can also help you avoid any misinterpretation that may arise from different interpretations of the original email.

5. Use “BCC” to avoid reply-all chaos

While forwarding an email, always use the “BCC” (Blind Carbon Copy) option to avoid any reply-all chaos. If you were to forward an email to several individuals, make sure to use the “BCC” option to keep the email addresses of all recipients anonymous. This not only ensures the privacy of each recipient but also keeps the email chain concise and streamlined.

Mastering the art of forwarding emails can be a game-changer when it comes to effective communication and building professional relationships. By following the tips mentioned above, you can ensure that your email samples are well received and understood by your intended audience.

Forward Email Sample

What is a forward email?

A forward email is a copy of an email message that has been sent from one recipient to another, or multiple recipients. It can be done manually or automatically with email forwarding settings.

How do I forward an email?

To forward an email, open the message and select the “Forward” option. Then, enter the recipient(s) and possibly add your own comment before sending it.

Can I forward an entire email thread?

Yes, you can forward an entire email thread. In most email clients, select the email thread you wish to forward and then select the “Forward” option. The entire email thread will be included in the forwarded message.

How can I tell if an email has been forwarded to someone else?

You may not be able to tell if an email has been forwarded to someone else unless you receive a response from that person. However, some email clients do have features that notify you if your email has been opened or forwarded.

Is it always appropriate to forward an email?

No, it is not always appropriate to forward an email. It may be considered inappropriate or unprofessional to forward certain types of emails, such as confidential or personal messages. Use your best judgment before forwarding an email.

How do I know if I have permission to forward an email?

If you are unsure if you have permission to forward an email, it is best to ask the original sender for their permission before doing so. This is especially important if the email contains sensitive or confidential information.

What is the etiquette for forwarding emails?

The etiquette for forwarding emails is to only forward messages that are relevant and appropriate for the recipient(s). You should also avoid altering the content of the email and make it clear who the original sender was.

What should I do if I receive an email that isn’t intended for me?

If you receive an email that wasn’t intended for you, you should not forward it to anyone else. Instead, you should notify the original sender of the mistake and delete the email from your inbox.

Can I add my own comments when forwarding an email?

Yes, you can add your own comments when forwarding an email. This can be useful if you want to provide additional context or explanation to the recipient(s).

Thanks for Reading, See You Later!

That’s it for our forward email sample guide! We hope you found it helpful and that you’ve learned a thing or two. Remember, forwarding emails can be a great way to spread information or just share a laugh with friends. So go forth and forward! And be sure to visit our website again for more helpful tips and tricks on all things digital. Thanks for reading and see you later!