Top Follow Up Email Samples to Clients for Effective Communication

Are you tired of sending follow up emails that go unanswered? Do you often find yourself struggling to compose the perfect message that will grab your client’s attention and prompt them to take action? Look no further than our follow up email sample to client.

We understand that follow up emails can be a tricky business. You don’t want to sound too pushy, but you also don’t want to be ignored. That’s why we’ve created a variety of examples for you to use and edit as needed. Whether you’re following up on a proposal, checking in on a project, or simply looking to touch base with your client, we’ve got you covered.

So, why waste your time crafting a follow up email from scratch when you can use our proven templates? By using our samples, you’ll save time, sound professional, and increase your chances of getting a response. Don’t let your follow up emails go to waste – start using our samples today!

The Best Structure for a Follow-Up Email Sample to Client

When it comes to sending follow-up emails to clients, the structure of your email can make all the difference in terms of getting a response and maintaining a positive relationship. In order to ensure that your follow-up email is effective, it’s important to incorporate a few key elements into your message. Here’s a breakdown of the best structure for a follow-up email sample to a client:

Subject Line:

The subject line of your email should be clear and to the point, indicating the purpose of your message. Try to include the words “follow-up” and/or “reminder” in your subject line, as this will let the recipient know that this is not your first email on the topic. A good example of a subject line could be “Follow-Up: Request for Meeting”


The opening of your email should be friendly and professional. Start by addressing the recipient by name and thanking them for their time and attention in the past. This will help to establish a positive tone for your message and demonstrate your appreciation for the relationship you have with the client. You could start your email with something like “Dear [Client Name], I hope this email finds you well. Thank you for taking the time to read my previous email.”


The body of your email should be brief, concise, and easy to read. Start by reminding the client of the purpose of your previous communication, then move on to the reason for your follow-up. Be specific in your requests and use clear language that is easy to understand. You should mention any specific dates or times that you are available to meet or speak with the client. Make sure that your email is well-structured and organized, with each paragraph addressing a specific point. A good example of a body of your message could be “I am writing to follow up on my last email, in which I requested a meeting to discuss [topic]. I would be available to meet with you on [Date] at [Time] or [Date] at [Time]. Please let me know what works best for you.”


The closing of your email should be polite and professional. Thank the client again for their time and attention, and let them know that you look forward to hearing from them soon. Make sure to include your contact information, so that the client can easily get in touch with you if needed. You could end your email with something like “Thank you for considering my request. I appreciate your time and look forward to hearing from you soon. Best regards, [Your Name]”.

By following this structure for your follow-up email, you can increase your chances of getting a response from the client and maintaining a positive relationship going forward. Remember that in business, communication is key, and a well-crafted email can go a long way in building trust and establishing rapport with your clients.

Follow-Up Email Samples to Clients

Thank You for Your Business

Dear [Client Name],

It was a pleasure doing business with you. We appreciate your trust in our services, and we hope we have met your expectations. We value your satisfaction, and we would love to hear your feedback on our services. Please, feel free to share your thoughts with us.

Thank you again for choosing us. We look forward to serving you again in the future.

Best regards,

[Your Name]

Follow-Up on a Payment

Dear [Client Name],

I hope this email finds you well. I’m writing to follow up on the payment for our services. According to our records, the invoice is still outstanding, and we kindly request that you settle the balance as soon as possible.

If you have any concerns or issues with the invoice, please let us know, and we will be more than happy to assist you. We appreciate your prompt attention to this matter.

Best regards,

[Your Name]

Offering Additional Services

Dear [Client Name],

I hope this email finds you well. I want to take this opportunity to thank you for your continued trust in our services. As our valued client, we would like to inform you that we have recently launched new services that we think might interest you.

Please find attached a brochure detailing our new services, and if you have any questions or inquiries, please do not hesitate to reach out to us. We would be happy to assist you in any way we can.

Best regards,

[Your Name]

Following Up on a Meeting

Dear [Client Name],

Thank you for taking the time to meet with me earlier this week. I appreciate your interest in our services and your commitment to exploring how we can work together.

During the meeting, I made several notes, and I would like to take some time to prepare a proposal that addresses your specific needs. I should have it ready within the next few days. In the meantime, please, let me know if you have any questions or concerns, and I’ll be more than happy to assist you.

Best regards,

[Your Name]

Providing Project Update

Dear [Client Name],

I hope this email finds you well. I’m writing to provide you with an update on the [project name]. I’m pleased to inform you that we have made significant progress, and we are on schedule to deliver the project as planned.

Please find attached a detailed report on the project’s progress, and if you have any questions or concerns, please do not hesitate to contact me. We appreciate your continued support and cooperation.

Best regards,

[Your Name]

Saying “Hello” after a Long Time

Dear [Client Name],

It’s been a while since we last talked, and I hope this email finds you well. I want to take this opportunity to reach out to you and check in on your business. I’m always interested in knowing how our clients are doing, and if there’s anything we can do to help them.

If you have a moment, please let me know how you’ve been, and if there’s anything we can do for you, please do not hesitate to ask. We appreciate your continued support and look forward to hearing from you.

Best regards,

[Your Name]

Inviting Clients to a Networking Event

Dear [Client Name],

We would like to invite you to our upcoming networking event on [date] at [venue]. The event will provide a great opportunity for you to meet other professionals in your industry and expand your network.

Please find attached an invitation and a detailed agenda for the event. If you’re interested and would like to attend, please RSVP by [date] to reserve your spot.

We look forward to seeing you at the event and catching up with you there.

Best regards,

[Your Name]

Follow-Up Email Tips for Clients

Following up with clients is crucial when it comes to building lasting relationships and ensuring repeat business. However, it can be challenging to know the right way to craft a follow-up email that will effectively communicate your message and elicit a response. Here are some tips to help you master the art of the follow-up email:

Be timely

The timing of your follow-up email is essential. You don’t want to wait too long and risk the client forgetting about you or losing interest in the relationship. However, you also don’t want to come across as pushy or annoying by sending emails too frequently. A good rule of thumb is to wait a few days after sending the initial email before following up.

Personalize your message

Personalization is key when it comes to follow-up emails. Utilize the client’s name and reference any previous interactions you may have had. This will show that you are invested in the relationship and that you value their business. Additionally, if you have any specific information that would be relevant to the client, include that in the email.

Keep it brief

Remember that your client’s time is valuable, so keep your follow-up email brief and to the point. Avoid lengthy explanations or unnecessary details. Get straight to the reason for your email and make it easy for the client to understand the action they need to take.

Provide value

A follow-up email should offer something of value to the client. This could be information about a new product or service, a helpful resource, or even a discount code. By offering something of value, you are demonstrating your commitment to the relationship and showing the client that you care about their needs and wants.

Use a clear call to action

Every follow-up email should include a clear call to action. This could be to schedule a meeting, purchase a product, or reply with feedback. Whatever the action, make it clear and easy for the client to understand what you want them to do.

Be professional

Finally, it’s essential to maintain a professional tone in your follow-up emails. Use proper grammar and punctuation, avoid using slang or informal language, and be respectful of the client’s time and needs. Remember that you are representing your brand and that your emails are a reflection of the level of service and care you provide.

By following these tips, you can craft effective follow-up emails that will help you build strong relationships with your clients and improve your business’s bottom line.

Follow Up Email Sample FAQs

What should I include in a follow-up email to a client?

Make sure to include a personalized greeting, reference the previous conversation, provide any additional information requested by the client, and express gratitude for their time and consideration.

What is the ideal time to send a follow-up email to a client?

Send a follow-up email within 24-48 hours after the initial communication or after the agreed-upon follow-up time.

How can I make my follow-up email stand out?

Personalize the message, show genuine interest in the client’s needs or concerns, add value to the conversation by providing helpful information, and keep it concise and to the point.

What should I do if a client does not respond to my follow-up email?

Send a polite reminder after a few days or a week, follow up through a different channel of communication (such as a phone call), or move on and focus on other potential clients.

Can I use a follow-up email to ask for a referral or introduction?

Absolutely! A follow-up email is a perfect opportunity to ask for referrals or introductions as long as it’s done in a polite and non-intrusive way.

How can I show my appreciation to a client in a follow-up email?

Express your gratitude for their time and consideration, acknowledge their specific needs or challenges, and provide any additional value or resources that could be helpful for them.

Should I always use a formal tone in my follow-up email?

It depends on the nature of your relationship with the client and the context of the communication. Generally, a professional and polite tone is appropriate, but you can adjust it to match the client’s communication style and personality.

How many follow-up emails should I send to a client?

It’s recommended to send no more than 2-3 follow-up emails or another follow-up method within a reasonable time frame. If the client still hasn’t responded, it’s best to move on and focus on other potential clients.

Can I automate my follow-up emails to clients?

Yes, you can use automated tools or software to send follow-up emails at pre-determined intervals. However, make sure to personalize each message and avoid using a generic or robotic language.

Don’t Be a Stranger!

So there you have it – a solid follow-up email sample that will land you your much-deserved client. Remember that each client is unique in their preferences and business, so make sure to customize your email accordingly. And always be genuine in your approach! Thank you so much for reading, and I can’t wait to see you again soon. Drop by my site for more tips, tricks, and insights anytime. Until then, keep hustling!