The Perfect Email for Quitting a Job: Examples and Tips

Are you tired of your job and ready to move on to something more fulfilling? Perhaps the time has come to quit your current job and find a better one. However, quitting your job is not an easy task. It requires a well-written email that clearly communicates your decision and reasons for leaving.

In today’s fast-paced workplace, a resignation email can be an effective way to inform your employer that you’re leaving. Whether you’re leaving for personal reasons or seeking new opportunities, a well-crafted email can help to maintain good relationships with your current employer and colleagues.

To help make the process easier, you can find examples of resignation emails online that you can customize to fit your particular situation. With a little bit of editing and some creativity, you can write an email that will leave a positive impression on your current employer and colleagues.

So, if you’re ready to take the leap and move on to greener pastures, start drafting the perfect resignation email today. Remember, with the right approach, your resignation email can be a professional and elegant way to move on to the next chapter in your career.

The Best Email Structure for Quitting Your Job

If you’re planning to quit your job, one of the best ways to do it is through an email. Not only is it professional, but it also leaves a record of your resignation. However, it’s essential to have an appropriate structure for your email to ensure that you resign on good terms and leave a positive impression on your employer.

First paragraph – Introduction and Reason for Resignation

Your email should start with a friendly and professional tone. Start by addressing your boss and mentioning your appreciation for the job opportunity and the experience you’ve gained. Directly state that you’re resigning and the reason why you’re leaving. Be honest but avoid criticizing the company or your colleagues. Provide a brief explanation that highlights the positive aspects of your new venture, such as a career change or pursuing your passion. Focus on how the new opportunity aligns with your long-term career goals.

Second Paragraph – Accomplishments and Transition Plan

In this section, you should mention your accomplishments during your tenure at the company. Highlight your achievements and how they’ve contributed significantly to the growth of the organization. It shows that you’re leaving on a positive note and are proud of your contributions. Additionally, offer to assist in the transition process by helping train a replacement, completing unfinished tasks and projects, or any other support you could provide to aid the company in filling your role. This gesture will be appreciated and recognized and could lead to a smooth exit.

Third Paragraph – Gratitude and Future Contact Information

Express gratitude for the skills you’ve gained during your stint and for the support you’ve received from your colleagues and boss. Thank them for the opportunity and experience gained. Reiterate that your decision to leave was difficult but that it was necessary. Offer your details for future contact, such as your email or phone number, if they want to reach out. Close the email by thanking them again for their support and making it a memorable experience. End it with a professional sign-off and your name.

In conclusion, leaving a company in the right way is crucial for maintaining a positive professional reputation and creating an excellent impression on your soon-to-be former employer. Follow these steps for a clear and concise email structure that leaves a good impression and bridges the gap by offering help in the transition process. A well-crafted email could open doors to future networking opportunities and positive referrals from your employer.

Email Templates for Quitting Job

Family Obligations

Dear [Manager’s Name],

I hope this email finds you in good health and high spirits. I am writing this to inform you that I have made the difficult decision to resign from my position as [Job Title] at [Company Name]. My resignation is due to some family obligations that require my attention and immediate actions.

I have enjoyed all the experiences I shared with the team, especially the skills and knowledge I have learned throughout my tenure here. However, in view of the recent changes in my personal life, I have decided to put my family first and prioritize their needs.

I would be happy to assist in any way possible in the transition period and am willing to complete all the pending tasks before leaving. I am confident that the team will continue to thrive and create new milestones in my absence.

Thank you for playing an essential role in my professional development, and I appreciate everything I have learned during my tenure here.

[Your Name]

Accepting Another Job Offer

Dear [Manager’s Name],

I hope this email finds you doing well. I am writing this letter to inform you that I have decided to resign from my position of [Job Title] at [Company Name], effective from [Date].

I have received an offer from another company, which I have decided to accept, given the growth opportunities that come with it. The decision has not been an easy one because of the meaningful relationships that I have forged here, along with the support and guidance that you and the team have shown me throughout the years.

I genuinely appreciate every moment spent with the organization, and I am grateful for the experience that has shaped me into the professional that I am today. I would be happy to assist in training any new hire or completing any pending tasks to ensure a smooth transition period.

Thank you for your understanding and support throughout my tenure here.

Warm Regards,
[Your Name]

Health Reasons

Dear [Manager’s Name],

I hope you are doing well. I regret to inform you that I am resigning from my position of [Job Title] at [Company Name] due to health reasons.

This decision has not been easy for me, considering my attachment to the company and the relationships that I have forged. However, I have decided to prioritize my health and well-being and focus on improving my health condition.

I would be happy to provide guidance to my successor and ensure a smooth transition before my last working day. Once again, I would like to express my appreciation to the team for all the support and guidance provided throughout my tenure here.

Thank you for understanding.

[Your Name]


Dear [Manager’s Name],

I hope this letter finds you well. The reason for my writing is to inform you that I am resigning from my position as a [Job Title] at [Company Name] due to relocation effective from [Date].

The recent changes in my family life have led me to relocate to another city, and I am sadly unable to continue my work from [Current Location]. My tenure with [Company Name] has been a significant milestone in my career, and I am grateful for the experience that I have gained and the camaraderie developed over time.

I would be happy to provide any assistance during the transition process and hope that the organization will continue to thrive in the future.

Thank you for the continuous opportunities, support, and guidance throughout my tenure here at [Company Name].

[Your Name]

Work-Life Balance

Dear [Manager’s Name],

I hope you are having a great day. I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name] due to the challenge in finding a healthy and acceptable work-life balance.

Despite the warm and friendly environment at [Company Name] and the valuable experience gained, the working hours have taken a toll on my personal life and health. It has been an honor to be part of such a dynamic and innovative team, and I am grateful for the opportunity to have worked with amazing people.

It is my sincere hope that the organization and the team will continue to grow and achieve greater heights in the future. I assure you that I will do everything within my capabilities to ensure a smooth transition process for my successor.

Thank you for the understanding and support.

Kind regards,
[Your Name]

Better career prospects

Dear [Manager’s Name],

I hope this email finds you doing well. I am writing this letter to inform you that I have decided to resign from my position of [Job Title] at [Company Name] effective from [Date].

I have received an exciting opportunity with another firm that has a fantastic positive impact on my career prospects. The decision was not easy, given the meaningful relationships, experiences, and guidance that I have received at [Company Name]. However, I believe it is the best course of action for me to achieve my professional goals.

I will do everything within my ability to ensure a smooth transition process for my successor and provide guidance where necessary. Once again, thank you for the support and understanding that you and the team have shown over the years.

[Your name]

Tips for Email for Quitting Job

Leaving a job is not always an easy task, but writing a resignation email can even be harder. There are a lot of emotions involved, and the message must be written with care and a professional tone. Here are some tips to guide you:

  • Be clear and concise: Your email should clearly state that you are resigning from your position, and when your last day of work will be. Don’t beat around the bush or go into too much detail about why you are quitting.
  • Use a professional tone: Even if you’re leaving because you’re unhappy, angry, or frustrated with your job, it’s important to keep your emotions in check and maintain a professional tone. Remember, the email will go into your employment file, and you want to leave a positive impression.
  • Be appreciative: Even if you’re leaving because you don’t like your job, you should still demonstrate gratitude for the opportunity you were given. Thank your employer for the experience and the skills you’ve gained.
  • Offer to help with the transition: If possible, offer to help with the transition process. This could involve training the person who will take over your duties, or simply ensuring that your work is nicely wrapped up before you leave.
  • Provide your contact information: Leave your personal contact information should they have any questions or want to get in touch after you’ve left the company.

Remember, quitting a job can be a difficult decision. But with these tips, you can navigate it gracefully, all while ensuring that you leave on a positive note with your employer.

FAQs related to email for quitting job

How should I start my email?

You should start your email by addressing your manager and indicating that you are resigning.

What information should I include in the email?

You should include the date on which your resignation will be effective, the reason for your resignation (optional), and a brief statement thanking your employer for the opportunities you have had at the company.

Should I provide a notice period?

Yes, it’s best practice to provide a notice period, which is usually two weeks. However, if your employment contract specifies a longer notice period, you should follow that.

What if I want to leave before the end of my notice period?

You should discuss this with your manager directly, explaining the reasons for your early departure.

Should I mention any negative experiences or reasons for quitting?

No, it’s best to keep your resignation email positive and professional. Only mention positive experiences and express gratitude for the opportunities provided by the company.

Is it appropriate to ask for a reference in my resignation email?

It is appropriate to ask for a reference and provide a reminder about the positive experiences you shared while working in the company.

What should I do if I haven’t decided when my last day will be?

You should inform your employer of the expected date of your last day. If you are unsure, email your employer once you have decided.

What should I do if I receive a counteroffer from my employer?

You should consider whether the counteroffer addresses all of the reasons for your resignation and if accepting it will meet your future goals. Remember the original reason why you decided to resign in the first place.

Should I follow up with a phone call?

It’s not always necessary to follow-up with a phone call. However, if you think a phone call would be appropriate, you can express your gratitude and thank your employer for the opportunities you have had.

Time to Say Goodbye

Well, folks, it looks like our time together has come to an end. I hope that this article has helped you navigate the tricky waters of quitting your job via email. Remember to be professional and courteous, even if you’re burning bridges on your way out. And always, always keep your eye on the prize – your next great adventure!

Thanks for reading, and I hope to see you back here soon for more career tips and tricks. Good luck out there, and don’t forget to take care of yourselves!