5 Consideration Email Samples to Craft a Professional Response

Looking to up your email game? You’ll want to check out consideration emails. A powerful tool in the email marketer’s arsenal, consideration emails are all about establishing a relationship with your audience. Over the course of a few well-crafted messages, you can build trust, spark engagement, and ultimately drive conversions.

Don’t know where to start? Don’t worry. There’s no need to reinvent the wheel. There are plenty of amazing consideration email samples out there that you can use as a starting point. Whether you’re marketing a product or a service, B2B or B2C, there’s a sample email out there that speaks to your audience.

The great news is that you don’t have to copy and paste them wholesale. You can find the samples online and edit them as needed. Tweak the language to match your brand voice, and tweak the messaging to hit the right notes with your target audience. With a little effort, you’ll have a consideration email that stands out from the crowd.

So what are you waiting for? Dive into the world of consideration emails today and start segmenting your audience, crafting personalized messages, and driving exceptional results.

The Best Structure for a Consideration Email

When drafting a consideration email, there are several factors that one should consider in order to make sure that the message lands effectively. A well-structured consideration email can be the determining factor in whether or not a proposal is accepted, so it’s essential that it is clear, concise, and compelling.

The first and most vital element of a consideration email is the subject line. Your subject line should grab the recipient’s attention and give them an idea of what your proposal is about. Keep it simple but avoid being too generic. Use a descriptive yet short phrase that accurately conveys the purpose of your email.

Next, you need to begin your message with an appropriate salutation. Make sure to address your recipient by name and get right to the point without any unnecessary fluff. Start off with an opening sentence that states the reason for your email and lays out a basic pitch for your proposal. Follow this up with reliable evidence or data that highlights what you are proposing, and underscore why it aligns with the recipient’s interests and needs.

It’s crucial to provide enough detail in your message to give the readers a clear picture of what you’re proposing. An excellent way to do this is by backing up your proposal with relevant examples and statistics to reinforce the benefits and outcomes to the recipient.

As you close the body of your email, be sure to state your expectation sincerely and clearly. Include a specific call to action that will prompt the recipient to respond positively to your proposal. Finally, add a thank you message and ensure that you provide your contact information so that they can reach you easily if they are interested in proceeding with your proposition.

In conclusion, a consideration email is an essential tool for persuading someone to accept a proposal, so taking the time to craft a persuasive message is well worth the effort. Structuring your emails with an attention-grabbing subject line, clear opening statement, credible supporting evidence, specific call to action, and thank you message should boost your chances of success.

Sample Consideration Email Templates for Different Reasons

Recommendation for a Promotion

Dear [Recipient],

I am writing to highly recommend [Name] for a promotion to [Position]. Having worked closely with [Name] for [Length of Time], I have witnessed firsthand their exceptional skills and dedication to their work. The level of professionalism and attention to detail they bring to every project is truly impressive.

Furthermore, [Name] consistently goes above and beyond their job responsibilities to help the team achieve its goals. They approach every task with a positive attitude and a willingness to take on new challenges. I have no doubt that they would excel in a higher role and make significant contributions to the company.

Thank you for considering [Name] for this opportunity. Please let me know if you have any questions or if you require additional information.

Best regards,

[Your Name]

Recommendation for an Award

Dear [Recipient],

I am writing to endorse [Name] for the [Award Name] award. As [Name]’s supervisor for the past [Length of Time], I have been consistently impressed by their outstanding work ethic, talent, and dedication to excellence. They truly embody the qualities that [Award Name] seeks to recognize.

Indeed, [Name] consistently performs at the highest level, producing work that is exceptional in quality and impact. Moreover, they are always quick to help their colleagues and willing to share their skills and knowledge to support the team. Their positive attitude and drive make them a valuable asset to the company.

I strongly encourage you to consider [Name] for this prestigious award. They are an exemplary worker who deserves recognition for their contributions.

Thank you for your consideration.

Best regards,

[Your Name]

Recommendation for Admission to a Graduate Program

Dear [Recipient],

I am pleased to recommend [Name] for admission to [Graduate School/Program]. As [Name]’s professor for [Course Name], I have been impressed by their intellectual curiosity, analytical skills, and dedication to academic excellence.

During the class, [Name] demonstrated their ability to master complex concepts, engage in rigorous analysis, and produce high-quality research. Their written work was consistently outstanding, evidencing a depth of understanding and a sophisticated approach to problem-solving.

Moreover, [Name] has demonstrated a strong commitment to their field, participating in extracurricular activities, internships, and research opportunities. They are a motivated, curious individual with a passion for learning and making a positive impact in their profession.

I believe [Name] would be an excellent fit for [Graduate School/Program], and I enthusiastically endorse their application. Please let me know if you require any further information or have any questions.


[Your Name]

Request for Special Consideration for Medical Leave

Dear [Recipient],

I am writing to request special consideration for [Name]’s medical leave. As [Name]’s supervisor, I am aware of the health issues that have been affecting their ability to work. I believe [Name] would benefit from an extended leave of absence to recover from their condition.

During [Name]’s tenure at the company, they have been an outstanding employee, consistently exceeding expectations and demonstrating a high degree of professionalism. Unfortunately, their current medical condition has prevented them from performing at their best, and I believe a prolonged break would help [Name] regain their strength and return to work with renewed energy.

I would appreciate any support or assistance that you can provide in granting [Name] the needed time off for recovery. If you require any additional documentation or information, please do not hesitate to contact me.

Thank you for your attention to this matter.


[Your Name]

Request for Consideration of a Salary Increase

Dear [Recipient],

I am writing to request consideration of a salary increase for [Name]. As [Name]’s manager for the past [Length of Time], I have seen firsthand their significant contributions to the company and their dedication to their work.

[Name] has gone above and beyond their job responsibilities, taking on added responsibilities, developing new skills, and producing exceptional results. They have consistently demonstrated a high degree of competence, professionalism, and initiative, and have made a positive impact on the company’s bottom line.

Moreover, [Name] is a valuable member of the team, collaborating well with colleagues and contributing to a positive work environment. I believe a salary increase would show our appreciation for [Name]’s hard work and dedication and would help retain a talented and motivated employee.

Please let me know if there is anything else I can do to facilitate this request. Thank you for your consideration.

Best regards,

[Your Name]

Request for Consideration of a Flexible Work Arrangement for Parental Leave

Dear [Recipient],

I am writing to request consideration of a flexible work arrangement for [Name] during their parental leave. As [Name]’s manager, I am aware of their upcoming child’s birth and the desire to be fully present in the child’s early life while still maintaining their work responsibilities.

I believe [Name] has been a valuable and productive employee, and I would like to explore with you the possibility of a flexible work arrangement that would allow [Name] to continue to contribute to the team while adjusting to the demands of parenthood. This could include flexible scheduling, telecommuting, or part-time work options.

I would appreciate any support or guidance you can provide in making this request possible. Thank you for your consideration.

Best regards,

[Your Name]

Request for Consideration of a Department Transfer

Dear [Recipient],

I am writing to request consideration of a department transfer for [Name]. While [Name] has been an outstanding employee in their current role, I believe they would benefit from a new challenge and an opportunity to expand their skillset.

[Name] has expressed an interest in [Department Name], and I believe their background and skills would be a great asset to the team. They have a proven track record of excellence in their current position, demonstrating good time management and problem-solving skills and working well within a team environment.

I would appreciate any assistance you can provide in facilitating this request. Thank you for your consideration.


[Your Name]

Tips for Crafting Effective Email Samples

Sending emails is an integral part of modern communication, whether you are communicating with co-workers, clients, or potential partners and investors. However, it can be challenging to get a response or generate the desired action from your recipient. Here are some tips to consider when crafting effective email samples:

  • Personalization is key: Address your recipient by name and customize the message to match their interests, needs, and preferences. This will make them feel valued and increase the likelihood of a response.
  • Keep it concise: Long emails can be overwhelming and get lost in the recipient’s inbox. Keep your message short and to the point, highlighting the essential information you want to convey.
  • Use a clear subject line: Your subject line should be specific and summarize the message’s purpose, helping your recipient prioritize their inbox and know what to expect.
  • Be professional: Even if your recipient is a friend or acquaintance, it’s crucial to maintain a professional tone and avoid using slang, emojis, or other informal language.

Another important consideration when creating an email sample is its design. Here are some design tips to keep in mind:

  • Pay attention to formatting: Use headings, bullet points, and other formatting elements to make the email visually appealing and easy to read.
  • Include a call to action: Whether you’re inviting the recipient to a meeting, requesting feedback, or asking for a favor, make sure to provide a clear call to action and instructions on what to do next.
  • Make it mobile-friendly: Many people check their emails on their phones, so make sure your email design is optimized for mobile devices and easy to read on a small screen.
  • Proofread carefully: Spelling mistakes, grammar errors, and typos can make your email look unprofessional and undermine your credibility. Always proofread carefully before hitting send.

Finally, it’s essential to consider the purpose and context of your email when crafting a sample. Here are some additional tips to help you tailor your message for different situations:

  • Networking emails: Be clear about why you’re reaching out and what you hope to achieve. Keep it short and focused on the recipient’s needs and interests.
  • Cold emails: If you’re contacting someone you don’t know, make sure to introduce yourself and explain why you’re reaching out. Personalize the message and highlight common interests or connections to increase the chances of a response.
  • Follow-up emails: If you’re following up on a previous email or meeting, remind the recipient of your previous interaction and provide any relevant updates or new information.

By following these tips and tailoring your email sample to the recipient and context, you can increase the chances of a response and achieve your desired outcome.

Consideration Email Sample FAQs

What is a consideration email?

A consideration email is a document that you send to an individual or group to formally express your interest in being considered for a particular job position. It is an opportunity for you to showcase your skills, experience, and qualifications to a potential employer.

What should be included in a consideration email?

A consideration email should include a brief introduction, your interest in the position, your qualifications and skills related to the job, and a call to action.

How long should a consideration email be?

A consideration email should be short and concise, no more than one to two paragraphs. It should focus on your qualifications and how they relate to the job you are applying for.

What is the purpose of a consideration email?

The purpose of a consideration email is to introduce yourself and express your interest in a job position. It serves as a way to make a positive first impression on a potential employer.

When should I send a consideration email?

You should send a consideration email as soon as possible after you become aware of a job opening. This demonstrates your eagerness and enthusiasm for the position.

Should I attach my resume to a consideration email?

Yes, you should attach a copy of your resume to a consideration email. This allows the potential employer to review your qualifications in more detail.

How formal should my consideration email be?

Your consideration email should be professional and formal in tone. It should demonstrate your knowledge and respect for the company you are applying to work for.

Should I follow up after sending a consideration email?

Yes, it is appropriate to follow up after sending a consideration email. This shows your continued interest in the position and allows you to inquire about the status of your application.

Can I use a consideration email for multiple job positions?

Yes, you can use a consideration email for multiple job positions. However, it is important to tailor each email to the specific job and company you are applying to. This increases your chances of being considered for the position.

Thanks for Reading!

That’s a wrap on our article about consideration email samples. We hope you found it helpful and informative. Remember, when sending emails, it’s crucial to put yourself in the recipient’s shoes and provide all necessary information upfront. So, next time you’re tasked with drafting a consideration email, use the tips and templates we provided to ensure your email is professional, effective, and easy to read. Don’t forget to visit our website for more helpful articles, tips, and tricks. See you soon!