Saying farewell is never easy, especially when it comes to bid adieu to a co-worker or team member with whom we have shared countless experiences and created cherished memories. However, it is important to give them a proper sendoff and let them know that they will be missed dearly. One way to do this is by organizing a farewell lunch, which not only provides an opportunity to express gratitude and appreciation, but also signals the end of an era. In this article, we will share some farewell lunch email samples that you can use as a guide to create your own message. These samples are customizable and can be edited to suit your specific needs and preferences. Whether it’s a colleague who is moving on to a new job, a team member who is retiring, or someone who is leaving to pursue a personal passion, a farewell lunch is a gesture that will be appreciated and remembered for a long time. So, without further ado, let’s explore some examples of farewell lunch emails that you can use to bid adieu to a valued member of your team.
The Perfect Structure for a Memorable Farewell Lunch Email
When a colleague or team member decides to move on to a new opportunity or retire, it can be an emotional and bittersweet experience for everyone involved. As colleagues, it’s important to acknowledge the impact that this individual has had on our team and to celebrate their contributions. One way to do this is by organizing a farewell lunch or gathering. However, it’s essential to craft an email that not only invites coworkers to the event but also conveys the sentiment and appreciation for an individual’s time with the company. Here is a comprehensive structure for creating a memorable farewell lunch email.
Opening
The opening should be personal and warm, expressing your gratitude for the individual’s contributions to the team. This paragraph should serve as an opener for the rest of your email. It should be brief, highlighting the employee’s most significant achievements and attributes while acknowledging the emotions associated with their departure. The opening paragraph should express the team’s gratitude, kindness, and the impact the individual has had on the organization and beyond.
Invitation Details
The body of the email should contain all the necessary details for the farewell lunch gathering. This section should be brief, clear, and to-the-point while highlighting the necessary information. It should include the date, time, location, and dress code of the event. Additionally, highlight what people need to bring to the gathering, whether it is a potluck-style lunch or if someone else in the office is hosting the event.
Positive Memories and Looking Ahead
The closure is one of the most crucial sections of the email and should be handled with care. This section inspires both positive memories and looking ahead. This section should speak to the value of the individual’s contributions to the team, discussing unique talents, skills, and impact. It would be best to share a personal memory of working with the individual, thanking them for their time and effort at the organization. Finally, inspire future hope, letting them know their contributions were significant in the past and will help shape the positive future for the company.
Conclusion
Congratulate them on their future endeavors, and gracefully closing the individual’s careers with the organization ensures that they’re left with the most positive and cherished memories of their experience. Offer them your best wishes and suggestions on what they could do to succeed in their next phase, whether it be career or personal life oriented. Finally, give them an open invitation to come back and visit at any time
In conclusion, every email should be well-structured and considerate of the person receiving it. Make sure you follow this structure when creating a farewell lunch email to ensure you do the departing employee the justice and the farewell they deserve. By creating an email that touches on the impact they have had, shares the details of the leaving party, and inspires future hope, you will create a memorable event for everyone involved and leave them with a positive memory of their time with your company.
Farewell Lunch Email Samples
Goodbye and Good Luck
Dear Team,
It is with great sadness that we announce the departure of Jane from our team. Jane has been an integral part of the team and her contributions will be sorely missed. We’re holding a farewell lunch for Jane to bid her a proper goodbye and wish her all the best in her future endeavors.
The farewell lunch will take place this Friday at noon. We’ve made a reservation at The Cheesecake Factory and we hope you can all make it. Please let me know if you’re able to attend the lunch and if you have any dietary restrictions.
Thank you for your understanding and cooperation. Let’s give Jane a warm send-off.
Best regards,
[Your Name]
Retirement Celebration
Dear colleagues,
Please join us to bid farewell to our dear colleague and friend, Sarah. Sarah has decided to retire after years of dedicated service to our company. We would like to invite you to a retirement celebration in her honor.
The celebration will be held at [Restaurant Name] on Friday, [Date] at noon. We hope to see everyone there to share memories, enjoy lunch, and wish Sarah the very best in her future endeavors.
Please RSVP to [Your Name] and let us know if you have any dietary restrictions.
Best wishes,
[Your Name]
New Opportunity
Hello Team,
It is with mixed emotions that we announce the departure of our colleague, John. John is leaving us to pursue a new opportunity, and while we are sad to see him go, we wish him the best of luck in his new endeavor.
Please join us for a farewell lunch for John, which will take place on [Date and Time] at [Restaurant Name]. We hope to see everyone there to reminisce about the good times we’ve had with John and to wish him success in his future career.
RSVP to [Your Name] and let us know if you have any dietary restrictions.
Best regards,
[Your Name]
End of Contract
Dear colleagues,
We are sad to announce that our colleague, Mary, will be leaving us as her contract has come to an end. Mary has been a valuable member of our team and we will miss her dearly.
We are holding a farewell lunch in her honor on [Date and Time] at [Restaurant Name]. Please join us in wishing Mary the very best for the future and to say goodbye.
Please RSVP to [Your Name] and let us know if you have any dietary restrictions.
Best wishes,
[Your Name]
Relocation
Dear Team,
It is with heavy hearts that we announce [Colleague Name]’s departure from our team. [Colleague Name] has accepted a new job in another state and will soon be relocating.
We would like to invite everyone to a farewell lunch for [Colleague Name] on [Date and Time] at [Restaurant Name]. Let’s enjoy lunch while we reminisce about the fantastic work [Colleague Name] has done during their time here and wish them all the best on their new adventure.
Please RSVP to [Your Name] and let us know if you have any dietary restrictions. We look forward to seeing you all there.
Best,
[Your Name]
Internal Promotion
Dear All,
We would like to announce [Colleague Name]’s promotion to [New Position]. We are excited for [Colleague Name] as [he/she] embarks on this new journey within the company.
We would also like to invite everyone to a farewell lunch to celebrate [Colleague Name]’s time on the team and wish [him/her] all the best on this new career path. The lunch will take place on [Date and Time] at [Restaurant Name].
Please RSVP to [Your Name] and let us know if you have any dietary restrictions. Thank you and we look forward to seeing you there.
Best regards,
[Your Name]
Higher Education Pursuits
Dear all,
We are saddened to announce that [Colleague Name] will be leaving our team to pursue a higher education degree. It has been a pleasure working with [Colleague Name] and we wish [him/her] nothing but success in this new chapter of life.
We would like to extend an invitation to all of you to a farewell lunch to honor [Colleague Name] on [Date and Time] at [Restaurant Name]. Please join us in wishing [him/her] the very best and to say goodbye.
RSVP to [Your Name] and let us know if you have any dietary restrictions.
Best regards,
[Your Name]
Tips for Writing a Memorable Farewell Lunch Email Sample
If you are leaving your current job or position, it’s essential to leave on a positive note. One way to do this is by organizing a farewell lunch with your colleagues. An email invitation is an excellent way to relay all the necessary information and express your gratitude. Here are some tips for writing a memorable farewell lunch email sample:
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Start with a personal touch. Begin by addressing your colleagues by name and thanking them for the positive experience you had working with them. It’s essential to show your appreciation and express your gratitude in the email.
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Include all the necessary information. In your email, be sure to include the date, time, location, and the purpose of the lunch. You may also want to mention any particular cuisine or dietary restrictions so that everyone can enjoy the meal.
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Keep the tone positive. Your farewell lunch email sample should have a positive and encouraging tone. Avoid mentioning the reasons for your departure or anything negative about the job or company. Remember, this is a celebration of your time at the company, and you want to leave on a high note.
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Personalize your message. Consider thanking specific people who made a significant impact on your time at the company. Mentioning your favorite memories or moments you shared together will show your colleagues that you appreciate them and leave a lasting impression.
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Be professional. Although you’re saying goodbye, you’re still representing the company. Make sure your email remains professional in language, tone, and style. Avoid using slang or personal anecdotes that may be inappropriate for the workplace.
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Indicate if you plan to stay in touch. If you’re leaving the company, but you’re planning to maintain connections with your colleagues, let them know how you plan to stay in touch. You can end your email by providing your contact information or social media links.
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Express gratitude. End your email with a final thank you message and offer appreciation for the opportunities and experiences you gained during your tenure.
By following these tips, your farewell lunch email sample will be memorable and leave a positive impression on your colleagues. Remember to keep it professional and upbeat as you move onto your next adventure.
Farewell Lunch Email Sample FAQs
What should I include in my farewell lunch email?
You should include the date, time, location of the lunch and a few words to express your gratitude to your team or colleagues.
When should I send my farewell lunch email?
You should send your farewell lunch email at least a week before the date of the lunch.
Who should I invite to my farewell lunch?
You should invite the people you worked closely with during your time in the company and those who you wish to thank personally.
Should I pay for everyone’s lunch?
If you can afford to pay for everyone’s lunch, it is a polite gesture to do so. However, if you cannot, it is perfectly acceptable to suggest a pay-your-own-way lunch.
What should I wear to my farewell lunch?
You should dress appropriately for the lunch, taking into consideration the location and type of restaurant. You should also dress in a way that shows respect and appreciation for your colleagues.
Can I bring a plus one to my farewell lunch?
It is not appropriate to bring a plus one to a farewell lunch unless explicitly invited to do so.
What should I say in my farewell speech at the lunch?
You should express your gratitude for the opportunity to work with your team or colleagues and reflect on your time in the company. You can also share your future plans and wishes for your colleagues.
Should I bring a gift to the farewell lunch?
It is not necessary to bring a gift, but you can bring a small token of appreciation for your colleagues, such as a personalized note or a small treat.
What should I do after the farewell lunch?
You should thank your colleagues for a lovely time and say your goodbyes. You can also send a thank-you email to your team or colleagues after the lunch.
Say Goodbye in Style!
We hope this farewell lunch email sample has given you some great ideas for your next send-off event. Remember to keep the tone positive, keep things casual, and most importantly, have fun! Saying goodbye doesn’t always have to be tearful, and with the help of a great email, it can be memorable and enjoyable. Thanks for reading, and don’t forget to come back soon for more great tips and tricks on office and work culture!